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Wednesday, February 11, 2009

How to recover a lost file in Word 2007 or in Word 2003

This post provide support for Microsoft Office Word documents can be lost in certain situations. For example, the document may be lost if an error occurs that forces Word to quit, if you experience a power interruption while you are editing, or if you close the document without saving changes.

This post discusses steps that you can use to try to recover the lost document.

Notes
• The whole document may be lost if you have not recently saved the document. If you have saved your document, you may lose only the changes that you made since the last save.
• Some lost documents may not be recoverable. Use the following methods in the order that they appear, as appropriate for your situation.
• Because there are several versions of Microsoft Windows, the following steps may be different on your computer. If they are, see your product documentation to complete these steps.

Search for the original document
1. Click Start, and then click Search.
2. Click All files and folders in Search Companion on the left side of Microsoft Windows Explorer.
3. In the All or part of the file name: box, type the file name that you want to find.
4. In the Look in box, click My Computer, and then click Search.
5. If the results pane does not contain the file, continue with the following steps to search for all Word documents.
6. In the All or part of the file name: box, type *.doc, and then click Search.

If the results pane box does not contain the file, view the Recycle Bin. To view the Recycle Bin, follow these steps:
1. On the desktop, double-click Recycle Bin.
2. On the View menu, click Details.
3. On the View menu, click Arrange Icons by, and then click Date Deleted.
4. Scroll through the files.

If you find the document that you are looking for, right-click the document, and then click Restore.
  1. This returns the document to its original location.
  2. Search for Word backup files
  3. If the Always create backup copy setting is selected, there may be a backup copy of the file.

To locate the Always create backup copy setting, perform one of the following actions:
• In Microsoft Office Word 2007, click the Microsoft Office Button, click Word Options, and then click Advanced. The Always create backup copy setting is in the Save section.
• In Microsoft Office Word 2003, click Options on the Tools menu. The Always create backup copy setting is on the Save tab.


To find the backup copy of the file, follow these steps:
1. Locate the folder where you last saved the missing file.
2. Search for files that have the .wbk extension.

If there is not a .wbk file located in the original folder, follow these steps to search the computer for any .wbk files:
a. Click Start, and then click Search.
b. Click All files and folders in Search Companion on the left side of Windows Explorer.
c. In the All or part of the file name: box, type *.wbk.
d. In the Look in box, click My Computer, and then click Search.

If you find any files that have the name 'Backup of' followed by the name of the missing file, follow these steps:
a. Start Word.
b. Perform one of the following actions:
• In Word 2007, click the Microsoft Office Button, click Open, click All Files *.* in the Files of type box, locate and select the file, and then click Open.
• In Word 2003, click Open on the File menu, click All Files *.* in the Files of type box, locate and select the file, and then click Open.
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