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Tuesday, March 31, 2009

How to recover a lost workbook

This Post provide Microsoft Office support for How to recover a lost workbook or a lost version of a workbook in Excel 2007 and in Excel 2003. If you delete, lose, save over, or do not save a Microsoft Office Excel 2007 or Microsoft Office Excel 2003 workbook, you may be able to recover it. Excel has an AutoRecover feature that automatically saves workbooks when you have an accidental loss of power or similar problems.

To see if the missing workbook exists, search for .xls files on your computer. To do this, follow the steps for your operating system.

Windows XP

1. Click Start, and then click Search.
2. In the Search Results window, click All files and folders.
3. In the All or part of the file name dialog box, type:
*.xls
4. Under Type of file, expand More advanced options, and then click All Files and Folders.
5. Click to select the Search system folders and the Search hidden files and folders check boxes, and then click Search.

Windows 2000

1. Click Start, click Search, and then click Find Files or Folders.
2. In the Search for files or folders named dialog box, type:
*.xls
3. Make sure that your primary hard disk, typically disk C, appears in the Look in dialog box, click to select the Include subfolders check box, and then click Search Now.

After the search, follow these steps:

1. Double-click a file in the Results list to open it in Excel and see if it is the version that you are missing.

Note If none of the .xls files in the Results list is the version that you are missing, go to the next step.
2. Repeat the search, but this time type:
*.xar
3. Double-click a file in the Results list to open it in Excel and see if it is the version that you are missing.

Note If none of the .xar files in the Results list is the version that you are missing, go to the next step.
4. On the desktop, double-click Recycle Bin to see if the workbook that you want is there. If the missing workbook is not located in any of these areas, the workbook is lost. To recover it, you must re-create it.

Friday, March 20, 2009

Microsoft Excel Backup Assistent

Today i am going to discuss and list Microsoft Office support tips for how to use Excel backup Assistant.The Backup Assistant is designed to help you make backup copies of your workbooks before you make changes to them. One of its most useful features is to prompt you to backup a file immediately after it is opened! Eliminate the worry about messing up a file and not having an up-to-date backup.

Do you have these problems:

* Important files that need to be routinely saved?
* Trouble remembering to backup important files/folders?
* Trouble remembering the directory of a backed up file?

The Backup Assistant can solve all of these problems and more!


To use, just select File/Backup Assistant to display the following dialog:
The first two options allow you to either backup the active file or to backup a group of files. The name of the active file is shown on the first option button. If you select the option to backup a group of files all of the files you have open are displayed in the selection list including hidden files like Personal.xls.

The second group of options allows you to select the destination directory. To use the option of a default backup directory you must first specify the directory by using the button "Set / Change Default Directory". If you use the option to select a directory you can either select a directory via a directory list or by a list of the past 30 directories you have selected via this option.

The checkbox immediately below the directory selection options allows you to have the backup files put in a subdirectory of the specified folder named "Backup YYYY MM DD" (example: Backup 2003 12 02) that is created if needed. This gives you the option to segregate your backups by day backed up.
The next set of options allows you to specify the file name. The first option saves the backup with the year month day hour and minute that the backup file was created. Other options allow you to specify a suffix or prefix or the file name that will be used

The last two checkboxes give you the option to prevent a file being over written without your approval and to save the current file before making the backup. The backup that is created is a copy of the workbook with all edits that have been done to it up to the point of backup. By saving the original file you insure that it and the backup are identical.

As you can see the Backup Assistant is completely menu driven. The menus are easy to follow and use. When you select options on the main dialog they are bolded so that you can easily see which ones are selected. And to help you learn how to use the features of the Backup Assistant, there is an exercise file to give you hands on practice. To open it, just select the Help/About button.

The Options button gives you the following choices:

* Creation of a quick access button
* Ability to turn-off the automatic prompt for backup when a workbook is opened.

Thursday, March 12, 2009

Description of the Microsoft Office Word Viewer 2003

Microsoft has released a viewer for Microsoft Office Word 2003. The viewer allows you to open Microsoft Word documents on a computer where Word is not installed.

Word Viewer 2003 lets you open Word 2003 documents and documents that are created in all earlier versions of Microsoft Office Word for Windows and Microsoft Office Word for Macintosh. The following is a list of file formats that you can open by using the viewer:

* Rich Text Format (.rtf)
* Text (.txt)
* Web page formats (.htm, .html, .mht, .mhtml)
* WordPerfect 5.x (.wpd)
* WordPerfect 6.x (.doc, .wpd)
* Works 6.0 (.wps)
* Works 7.0 (.wps)
* Extensible Markup Language (.xml)

By using the viewer, you can view, print, and copy document contents to another program. However, you cannot make a change to a document that is open, save a document, or create a new document.

You cannot run macros or use Microsoft Visual Basic for Applications (VBA) in any version of Word Viewer.

This download is a replacement for Microsoft Word 97 Viewer and all earlier versions of Microsoft Word Viewer.

Thursday, March 5, 2009

How to create a PDF from Microsoft Word Document

This post provide further information and Microsoft word support for creating a PDF from word document. Creating a PDF file from a Word document is simple. Yet many people are confused by how to accomplish the task. That’s because they’re looking in the wrong place for the option.

It seems logical that one would create a PDF by using the Save or Save As dialog boxes. But in reality, you’ll find the option to create a PDF file in the Print dialog box. This is where most, if not all, PDF creation tools allow you to create a PDF.

Create your PDF, follow these easy steps:

1. Click File
2. Select Print
3. In the Print dialog box, click the drop-down box listing your installed printers
4. Select your PDF creation software on the list (for example, if you’re using Adobe Acrobat, select Adobe PDF)
5. Click OK

If you’re using Adobe Acrobat, Acrobat will open once it has created your PDF file. If you’re using a different program, this may vary.