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Thursday, June 10, 2010

Outlook 2010 includes some notable features

Outlook has been a practically constant mail client since 2000 — and it’s just receiving improved. The impending original release, Outlook 2010, includes a few important differences from earlier versions. In this article, I will feel on some of these latest features.

Inbox Ribbon

single feature that stands out right away is the extended use of the Ribbon. No longer restricted to just the message windows, it now appears crosswise the top of the Inbox as well (Figure A).
Figure A

Outlook 2010 also handles conversations in a latest approach. The unique conduct we are all use to are still there, but exchange threading has been added. The completion isn’t quite as ideal as I would like, as in it is now done using Subject lines, but it is a straight feature however, and it makes email rather easier to manage. I’d like to see the quality use subject and sender or message ID for alliance conversations, but that is amazing for a new discussion. Figure B shows the threading (or conversation) with post expanded (email addresses have been removed).
Figure B

If a thread contains unread mail, it will show in the folder as unread with the new message displayed. next the subject of the message, the number of unread mail in the line will be displayed . Notice that some mail within the line are in my Inbox and others are in sent objects. This alliance helps keep track of all mail in a line despite of where they live within your mailbox.

I was positive this feature was the next big thing pending the particular line shown in Figure C arrived. Yes, it was future as a test message. But when I stretched the line to see what it might look like, I saw the cause behind the need for a dissimilar completion of threading (Figure D).
Figure C

Figure D

Quick Steps

Outlook 2010 introduces fast Steps, an expedited way to total an action using predefined or tradition rules. some are built-in by default, such as To Manager. When configured with your manager’s info, it will create a copy of the selected message to send to your manager. Another default Quick Step is FYI, which inserts FYI into the subject of the forward rather than the ever-present FW.
The Ribbon in the Inbox is the first place you will see Quick Steps items. Figure E shows this view (expanded for better visibility).

Figure E

As you can see, pretty a few options are previously available. But if you require to use a recurring action that isn’t listed as a Quick Step, you can create your own by clicking Create New or New Quick Step.
When creating a new Quick Step, you can select from a subset of actions:
Move To Folder moves the selected message(s) to a specified folder.
Categorize And Move sets a message category and moves to a specified folder.
Flag And Move sets a message flag and move to a specified folder.
New Email To sends a new message to the specified recipient.
Forward To forwards the selected message(s) to a specified recipient.
New Meeting creates a new meeting request.
Custom Action allows custom items to be chosen for use as a quick step.
Note: Choosing Custom Action from the list will show a huge number of Quick Step actions.

Quick Steps are a lot like system in Outlook (which still exist), but they get toolbar buttons and shortcut keys assigned to them for easier on-the-fly use.
Outlook 2010 has also revamped the contacts feature. The Contacts folder looks much the same as before, but contact details within a message have changed. The summary popup you see when you click on the name of the sender in an email message is much improved, and the Details dialog, which appears when you double-click on a contact, is much easier to read and manage.
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