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Tuesday, October 26, 2010

How to backup your Microsoft OneNote 2010 Notebooks

This is a short guide on how to perform a backup of your Microsoft OneNote 2010 Notebooks to two different locations. I would recommend saving it locally and also to a network drive. Or if you are not located on a network, then save the 2nd copy to a thumb drive or 2nd hard drive.

Step #1

Launch Microsoft OneNote 2010. If you have not yet created a notebook, on the left hand side right click and select “create new notebook.”

Step #2

Once you have a notebook created you will need to go up to the File Menu, which is the big circle in the top left hand side, and then “Options”.

Step #3

Then go down to the save and backup option in the list. You can change the Backup Folder and the Default Notebook Location. Make sure they are going to two different physical places; not just different folders on the same hard drive. This way if your hard drive dies, you will still have a copy of your OneNote Notebooks.

Step #4

Now, slightly below that option select “Back Up All Notebooks Now” to test and verify they are being saved to the two different locations.

Sunday, October 24, 2010

Backup Emails From Microsoft Outlook 2010

If you are looking for a good freeware to archive your email messages from Outlook, Windows Live Mail or Mozilla Thunderbird, here is an excellent tool. MailStore Home is a comprehensive email backup solution for Windows XP, Vista and Windows 7.

MailStore Home helps you backup all your email messages from multiple applications and accounts into one secure persistent archive. The tool can backup emails from Microsoft Outlook 2000, XP, 2003 and 2007, Outlook 2010 (32-bit version only), Outlook Express, Windows Mail, Microsoft Exchange server, Mozilla Thunderbird and SeaMonkey, POP3 and IMAP.

Key features:

# Archive all email messages centrally, securely and permanently

# No storage limitations

# Search your email in a fraction of a second

# Integrated CD/DVD burning, backup archives with 1 click

# Conserve disk space; MailStore Home saves only a single instance of mail and attachments

# Preview saved messages directly in MailStore and reopen them in your local mail client

# Your email can be exported to a variety of destinations

# Messages are stored MIME-compatible, and can be recovered at any time without information loss

Paste Into Microsoft PowerPoint 2010

In designing the new paste functions for Office 2010, the Microsoft team have combined the Office Paste Recovery feature with the Paste Special dialogue box. Users now have a variety of useful paste options, together with a Live Preview that shows them what the results will look like if the paste is performed.

Let’s look at the paste features by copying the following table from Excel 2010.


When in PowerPoint, you are not limited to just pressing ctrl-v (which will paste the table and then apply to it the theme formatting present in PowerPoint ). If, instead, you click on the down arrow at the bottom of the Paste button, the following options will be presented.

Don’t worry if the thumbnail images representing the different paste options don’t mean much to you – hovering over each one not only displays a tooltip describing its function, but the Live Preview is temporarily applied. This shows you what the pasted content will look like if you take that paste option.
Paste Options

The different paste options and their functions are as follows:

* Keep Source Formatting – the table is pasted with the formatting present in the Excel spreadsheet.
* Use Destination Styles – the table adopts the style of the PowerPoint presentation’s theme to provide a coherent look.
* Embed as an Excel spreadsheet – an image of the table is inserted. Although it appears that the table’s contents are not editable, you can right click on the image > Worksheet Object > Edit, and edit the table’s data – right there in PowerPoint. Excel table functions are available and also the Excel Table Tools contextual tab is displayed, too. Updating the table data doesn’t update the original Excel worksheet, only the data in PowerPoint.
* Keep Text Only – this option strips out the table and any formatting and pastes only the text.
* Picture – an image of the table is inserted. The table’s contents are not editable. Because the image is a picture, the Picture Tools contextual tab is displayed for picture related tasks.

Paste Special In PowerPoint

If you want even more control over how your copied content gets pasted into PowerPoint, you can select Paste Special at the bottom of the Paste Options menu.


Here, you can choose between the first Paste radio button, which offers the options already covered, and the second Paste link radio button. If you choose to Paste a link, you then need to select whether to insert the Microsoft Excel Worksheet Object or a hyperlink to the Excel worksheet.


If you take the first option and insert the worksheet object, an image of the spreadsheet is inserted. You can then right click on it and select Linked Worksheet Object to Edit, Open or Convert it. Choosing the option to edit opens the original worksheet for amendment.

Thursday, October 21, 2010

Microsoft office Word 2010 Changes

What’s new

This section highlights new features in Word 2010.

Fluent UI

The Word 2010 user interface is redesigned and now uses the Microsoft Office Fluent user interface (UI). Introduced in the 2007 Microsoft Office system, the Fluent UI is designed to make it easier for people to find and use the full range of features that Office applications provide, and to preserve an uncluttered workspace. For more information about the Fluent UI, see the resources in Microsoft Office Fluent User Interface Resource Center (

The ribbon

The ribbon, part of the Fluent UI, was designed to optimize key Word 2010 documentation scenarios to make them easier to use. The ribbon provides quicker access to all the commands in Word 2010 and allows for easier future additions and customizations. You can also customize the ribbon. For example, you can create custom tabs and custom groups to contain frequently used commands. To help maximize the editing of your documentation space on the page, the ribbon can also be hidden while you write.
Backstage view

The Microsoft Office Backstage is part of the Fluent UI and a companion feature to the ribbon. The Backstage view, which can be accessed from the File menu, helps you find frequently used features for managing your Word documentation files. (The File tab replaces the Microsoft Office Button and File menu that were used in earlier release of Microsoft Office.) The Backstage view is used to manage files and the data about the files, such as creating and saving files, inspecting for hidden metadata or personal information, and setting file options.

File format

The Word 2010 file format enables new features such as co-authoring, new graphic and text effects, and new numbering formats. Word 2010 works with Office Word 2007 documents.
Protected View

Files from a potentially unsafe location (such as the Internet or an e-mail attachment) or files that contain active content (such as macros, data connections, or ActiveX controls) are validated and can open in Protected View. When you open files in Protected View mode, the editing functions are disabled. You can open and edit files from trusted sources by clicking Enable Editing. You can also explore data about the files in the Backstage view.

Collaboration and sharing features

Word 2010 supports co-authoring functionality. Co-authoring functionality simplifies collaboration by enabling multiple users to work productively on the same document without intruding on one another’s work or locking one another out. Office 2010 offers co-authoring functionality for Word 2010, Microsoft PowerPoint 2010, and Microsoft OneNote 2010 documents on Microsoft SharePoint Server 2010. New co-authoring functionality is also supported for Microsoft Excel Web App and Microsoft OneNote Web App. When working with documents that are not located on a server that runs SharePoint Server 2010, Word 2010 only supports single-user editing. The changes are as follows:

* New content is automatically highlighted.

* Author information for any added or shared content is identified by a color-coded bar showing the author’s initials.

* Version support lets users see when and by whom changes were made to a document, and automatically highlights changes relative to earlier versions of the document.

* Faster synchronization of pages so that changes are displayed to all authors in near real-time.

Document authoring and graphic enhancements

Word 2010 provides improved editing tools with a new set of Picture Tools that enable you to transform your documents into artistically engaging documents. New editing tools are as follows:

* Picture Correction Options

* Artistic Effect Options

* Background Removal

* Picture Layout Options

Article Source -

Wednesday, October 13, 2010

Microsoft Office 2010 Blue Edition

Microsoft intends to release Microsoft Office 2010 Technical Preview to invited guests who register to sign up for Office 2010 CTP Program only by July 2009. Office 2010 was previously known by codename Office 14 (taken cue from its version), and wrongly assume to be Office 2009. The setup installer of both 32bit (x86) and 64bit (x64) Office 2010 Technical Preview 1 (TP 1) has been leaked to BT network. The leaked Office 2010 Technical Preview 1 has the version of 14.0.4006.1010, a pre-trial version provided to premium Microsoft partners.

It?s unclear whether it is the leaked Office 2010 TP1 build will be the version that is going to be released officially by Microsoft in July. And it?s still unclear yet whether Microsoft will make available publicly for Office 2010 Beta downloads, which is said to be will be having 2 betas - Beta 1 in July 2009 and another Beta 2 in November 2009. The betas is said to be different from Technical Preview, where TP is just meant as an engineering milestone for the development of Office 2010 and related products that leading to RTM that will reach in July 2009, according to Office 2010 IT Blog. Office 2010 is expected to RTM and released as final product in March 2010, with the exception of Exchange Server 2010, where Exchange Server 2010 beta already available from official download links.

The setup installer of the leaked download will install Microsoft Office Plus 2010 edition, with Access 2010, Excel 2010, InfoPath 2010, OneNote 2010, Outlook 2010, PowerPoint 2010, Publisher 2010, and Word 2010. Project Professional 2010, SharePoint Designer 2010 and Visio Professional 2010 are also included in the leaked RAR archive download. Office 2010 supports Windows XP SP3, Windows Vista, and Windows 7.

News Source-
Related Topic:-
How to Disable Add-ins in Outlook 2010
Hackers Cracked Office 2010 RC to Bypass Activation without Product Key
Open Text Support for Microsoft Office 2010
How to Manually Remove The Failed Microsoft Office 2010 Installation
9 Ways To Spice Up Office 2010 Documents
Office 2010

Office 2010 Starter edition

The competition Microsoft has faced in the office suite software space increased substantially over the past few years; from the free desktop apps included in, to the online services such as Google Apps and Zoho. Alongside introducing a web-based version of Office in the near future Microsoft also looks to be taking a different approach with the release of Office 2010 next year.

Microsoft Office has always been a paid-for product, but 2010 looks like it may change that with a free-to-use version. Apparently Microsoft will give OEMs the option of installing a full version of Office 2010 with new PCs and laptops, but it will be limited in functionality and supported by advertising. Basically, instead of getting what we commonly get now, which is a full install of Office with a 60 day license, we will instead get a basic version of the Office 2010 apps you can use indefinitely, but have to endure advertising. If you want more than the basic functionality you will have to pay and upgrade. Quite fittingly Microsoft is calling this limited, ad-supported version Office Starter 2010.

Upgrades are also expected to be handled differently with retailers playing a big part in their distribution. Once launched we should expect to see Office 2010 upgrade cards available to buy. These are just plastic cards carrying a license code that once entered upgrade your Office copy to a new edition and the extra functionality that brings.

So with Office 2010 we can expect to see new machines shipped with a never expiring basic version, upgrades handled by license cards, and finally new Click-to-Run versions which allow you to purchase and buy different editions of the suite over the Internet. A new service supplemented by trial versions that run in a virtual machine on your desktop.

News Source -

Tuesday, October 12, 2010

Creating SharePoint 2010 workflows with Visio 2010

The new Office 2010 clients have been released as a Technical Preview and I'm fortunate to get my hands on them and free to talk about them. The new clients are awesome!

Visio is one of the applications from the Office suite that I use on a daily basis to design, model and draw diagrams, workflows and solutions. Visio 2010 has gotten a really nice facelift and a whole new set of features. The Ribbon has been one of the things I really missed in the 2007 release and the SharePoint integration, that can be seen in the Sneak Peak, looks awesome!

Building workflows for SharePoint has mainly been done using either SharePoint Designer 2007 (dull and not reusable) or Visual Studio (complex). SharePoint 2010 will use the new Windows Workflow Foundation (4.0) and rumors say that SharePoint Designer 2010 and Visual Studio 2010 has even better support for building workflows.

Microsoft SharePoint Workflow Visio Template Visio 2010 comes with a brand new template; Microsoft SharePoint Workflow. Using this template you can design your workflow and then export it. This exported file can then be imported to SharePoint Designer 2010 or Visual Studio 2010 (just a guess - Visual Studio 2010 with SharePoint 2010 dev tools is not yet publically available). Another guess is that you can export the workflows from SharePoint Designer 2010 and import them into Visio for better visualization or documentation of the workflow.

You can design your SharePoint workflow just as you would design any other workflow using Visio, drag and drop and make a nice layout. This is great when you are making a specification for your SharePoint solution. Far better is that the ones responsible for the actual workflow or processes can design the workflows for you without knowing a bit about SharePoint, just some basic knowledge of Visio.

Workflow sample

Once you're done with your workflow you can validate it, so that you have not missed any branches or any mandatory information. Then you save it as a Visio or file or better export it as a Visio Workflow Interchange (.vwi file).

In Visio you can only make the actual design of the workflow, not the configuration which is done in SharePoint Designer 2010.

The .vwi file is a zip compressed file containing the XOML files (XAML files for workflows) and some Visio information. This XOML file can of course be opened in Visual Studio for editing, you just require the SharePoint 2010 dlls :-)

Top 10 benefits of Office Professional Plus 2010

1. Save travel costs by enabling your people with better communication tools.
Office 2010 helps save time and money by providing one-click communication through unified communications technology, and document sharing from within Microsoft Word, PowerPoint, and Excel, without the need to switch applications. This makes virtual meetings more effective so team members can get more done without being in the same room.

2. Beat deadlines by working more effectively as a team.
Co-authoring allows multiple people to work on the same document at the same time, such as an RFP, to respond faster and meet deadlines. With Office 2010, multiple team members can work on Word 2010 and PowerPoint 2010 documents and be able to see who else is working on what sections.

3. Use Office virtually anywhere and on virtually any device.
With Office Web Apps, you can review and make minor edits to documents in Word, Excel, PowerPoint, and OneNote 2010 from any supported Internet Explorer, Firefox, or Safari browser. All of the changes are saved and appear exactly as you intended, so you can seamlessly move from a desktop to the Web, and vice versa.

4. Gain control over your e-mail and calendar.
Outlook 2010 can help you take control of your day with conversation management tools, mail tips, calendar preview, and more. Stay better organized and up-do-date with less effort and find information you need fast.

5. Make informed business decisions the second you need to.
Excel 2010 provides tools for improved data visualization, so you can gain key insights quickly and easily turn the numbers into a story to share with others. You can convey whole trends in a single cell with Sparklines, choose from more styles and icons in conditional formatting, and highlight specific items such as max/min in a single click.

6. Create sophisticated marketing in-house to get your business noticed.
Office 2010 puts you in the directors chair, enabling you to create dazzling digital content in PowerPoint 2010 that comes to life with cutting-edge audio/video capabilities and animation enhancements. Your business can cut costs by reducing the need for third-party multimedia tools and design agencies.

7. Enable employees to work offline and keep your business moving forward.
SharePoint Workspace 2010 allows everyone to take content from SharePoint sites offline and work with that content from their desktop, without reliance on an Internet connection. This makes it easier for IT to drive a strategy with more consistent use of collaboration tools based on SharePoint technology throughout the organization.

8. Be more productive by finding what you need faster.
Office 2010 extends the toolbar throughout all applications, making it easier to find the commands you need. And the new Microsoft Office Backstage view (available in all applications except Communicator) gives your people quick access to important operations such as viewing document information, saving, printing, and sharing.

9. Protect inboxes from malicious attacks, so everyone in the business can rest easier.
Office 2010 provides a Protected View feature to help you guard against malware in your e-mail attachments and Internet files, as well asin Word, PowerPoint, and Excel documents.

10. Stay organized by keeping the right details in the right place.
OneNote is your essential catch-all. From daily sales figures to news articles clipped from the Web, you can make everything accessible and at the ready. You can even create side notes that stay on your screen as you move between different programs, so you can keep your thoughts organized as you multi-task.

Monday, October 11, 2010

What’s New in InfoPath 2010

With the upcoming releases of SharePoint 2010 and Microsoft Office 2010, a new version of InfoPath will also be released. InfoPath 2007 included some minor enhancements over 2003 but did not get the Office 2007 user interface (UI) or ribbon bar. With InfoPath 2010, Microsoft has fully integrated InfoPath into the Office UI, as well as added relevant new features.

The overall goal of InfoPath 2010 is to make it much easier to create rich forms; web forms and client forms. Big investments have been made to make it simpler to build rich forms-based applications on top of the SharePoint Server 2010 platform. Here are some highlights of what you can expect from InfoPath 2010:

Quickly Design Forms with Easy-to-Use Tools

InfoPath ships with many new out-of-the box templates and includes a new rules management interface. Finally, no more clicking OK 500 times just to complete the addition of a new rule.

Layout Forms Using Pre-built Page and Section Layouts

Insert a pre-built page layout to give your form structure. Then, insert some section layouts into the page layout to start building your form.

New and Improved Controls

Some new controls have been added and the feature gap between client and browser forms has been narrowed for a more consistent user experience. New controls in InfoPath 2010 include:

* Picture buttons – Instead of the default gray button, use any image as a button in your form
* Hyperlink capabilities – Allow users to insert their own hyperlinks when filling out forms
* Date and time picker – Allow users to insert dates and times in their form
* Person/Group pickers – This control has been updated and is included by default in the Controls gallery
* Signature Line (Editor Only) – Allow users to digitally sign a form

Controls and functionality that are now supported in browser forms include:

* Bulleted, numbered, and plain lists
* Multiple selection list boxes
* Combo boxes
* Choice group and sections
* Filtering functionality

Quick Rules

With the new out-of-the-box rules and improved rules management UI, you can easily add rules to validate data, format your forms, or perform other actions - without any code.


You’ve come to love styles in Microsoft Word where you can apply multiple format options, including font and color, to selected text with one click. InfoPath 2010 includes a similar formatting tool.

Changes in Microsoft Publisher 2010 - What’s new

The ribbon

* The ribbon, part of the Microsoft Office Fluent user interface (UI), was designed to optimize key Publisher scenarios to make them easier to use. The ribbon in Publisher 2010 provides quicker access to all the commands and allows for easier future additions and customizations. You can also customize the ribbon. For example, you can create custom tabs and custom groups to contain frequently used commands. To help maximize the note-taking space on the page, the ribbon can also be hidden while writing.

Backstage view

* The Microsoft Office Backstage is part of the Fluent UI and a companion feature to the ribbon. The Backstage view, which can be accessed from the File tab, helps you find frequently used features for managing your Publisher 2010 files. (The File tab replaces the Microsoft Office Button and File menu that were used in earlier releases of Microsoft Office.) The Backstage is used to manage files and the data about the files, such as creating and saving files, inspecting for hidden metadata or personal information, and setting file options.

Simplified, cleaner workspace

* In the new workspace, users will see object boundaries only when they want them (for example, when they pause on or select an object), and alignment guides when they need them (for example, as they drag an object). Users can also move from page to page quickly by using the new page navigation pane, which displays single-page or double-page thumbnails.
* Note: The ribbon and the Backstage view are features of the Microsoft Office Fluent user interface, which is a feature of Microsoft Office 2010 applications. This it easier for users to find and use Office 2010 features. For more information about the Microsoft Office Fluent user interface, see Microsoft Office Fluent User Interface Resource Center.

Integrated print and preview experience

* Print and Print Preview are integrated so that it is easier for users to get a more accurate view of what their publications will look like when they are printed. This includes the ability to make print adjustments while viewing the effect of the changes in a large preview of their publication. Users can view multiple pages at the same time, view page boundaries, page numbers, and sheet rulers while in print preview, and even view a simulation of a two-sided document as if it were held up to a light — to see the front and back at the same time, as the publication will look when printed.

Save file as .pdf or .xps

* Users can save files in the .pdf or .xps file format. This feature can be blocked by using Group Policy. Also, .pdf files can be password-protected for an added layer of security.

64-bit edition

* Publisher 2010 64-bit edition can be installed on Windows 64-bit operating systems, and is backward-compatible with other versions of Publisher. Users can open, edit, and save any Publisher 2003, Office Publisher 2007, Publisher 2010 32-bit edition, or Publisher 2010 64-bit edition file on a computer that is running either a 32-bit or 64-bit Windows operating system. For more information, see 64-bit editions of Office 2010.

Sunday, October 10, 2010

Microsoft Office 2010 Trial Basic Version's

With Windows 7 in the bag, Microsoft is now preparing us for its next big launch, with Office 2010 due for release in June 2010. Today saw the announcement of the various SKUs and pricing details for each. Prices have generally been lowered, with more choice being given to consumers. This is clearly an attempt to better battle the onslaught from free alternatives such as Google Apps and OpenOffice.

Microsoft Office is immensely popular, and has been for as long as I can remember. The suite of applications such as Word, Excel, and PowerPoint have been with us for over 20 years now, with the first iteration of the software making its debut on the Macintosh in 1989. And now we’re just six months away from Office 2010 landing in stores, although the beta is already ongoing.

The line-up and details for Office 2010, as detailed by ZDNet, are as follows:

Office 2010 Starter

A free, OEM-only SKU designed to replace Microsoft Works. Contains Word and Excel only, and will be ad-supported.

Office 2010 Professional Academic

Designed to be bought and used by students and educators, this SKU will be sold on university campuses for $99, making it the cheapest version of Office 2010 being made available. Contains Word 2010, Excel 2010, PowerPoint 2010, OneNote 2010, Outlook 2010, Publisher 2010, Access 2010, and Office Web Apps.

Office 2010 Home and Student

Can be installed and run on three PCs in one house in a similar way to the Windows 7 Family Pack. Contains Word 2010, Excel 2010, PowerPoint 2010, OneNote 2010, and Office Web Apps. Priced at $149 for the boxed version and $119 for the product key card.

Office 2010 Home and Business

Designed for small businesses. Contains Word 2010, Excel 2010, PowerPoint 2010, OneNote 2010, Outlook 2010, and Office Web Apps. Priced at $279 boxed and $199 for a product key card.

Office 2010 Professional

The daddy of them all, and priced accordingly. For the $499 (boxed) and $349 (product key card) asking prices, you’ll get Word 2010, Excel 2010, PowerPoint 2010, OneNote 2010, Outlook 2010, PUblisher 2010, Access 2010, Office Web Apps, and premium technical support.

There are also set to be office 2010 Professional Plus and Office 2010 Standard SKUs but details are still thin on the ground.

The increased options and lower price points are genuinely good innovations for this latest version of Microsoft Office. However, whether they’ll be enough to overcome the increasing popularity of Google Apps and OpenOffice remains to be seen. They are, after all, both free to use. And even the lowest price point cannot hope to compete with free

Wednesday, October 6, 2010

Microsoft Office OneNote 2010: What’s New?

Microsoft OneNote is a digital notebook which provides one single place to gather all your notes and information. It also offers a very powerful build-in search to find what you are looking for quickly as well as improved collaboration feature. Lets see what new enhancements have been made in OneNote 2010.

Office Integration

OneNote 2010 offers a new exciting feature, that it has been integrated into other famous Office 2010 applications as well. Now you can access OneNote directly from Microsoft Word 2010, Excel 2010, PowerPoint 2010 and Outlook 2010. Simply hit the OneNote button located under the Home menu of these applications.

Office Integration One Note

BackStage view

Just like other Microsoft Office 2010 products, OneNote 2010 also offers enhanced functionality in the Office button(File Menu). The Office button is highly customizable as well.

OneNote 2010 Ribbon

Enhanced Sharing Tool

OneNote 2010 includes many great sharing tools which makes this application more effective for research. It also includes the ability to emailOneNote pages, support for multiple authors sharing notebooks, and page versioning etc. All of these options can be found under the Share menu.

Share OneNote 2010

Audio Tools

OneNote 2010 offers the option to record meetings directly into OneNote if you have a microphone attached to your laptop. Go to the Insert menu and you will be able to see the audio and video recording tools here.

Improved Drawing Tool

OneNote 2010 offers many enhanced tools which let you draw diagrams and different types of images in almost no time.

Drawing OneNote

Its good to see that Microsoft is paying attention to the advancement of the OneNote application, just like the other major office applications. OneNote is one of the most underlooked app in Office suit, it recieved quite some attention in Office 2007 and Microsoft is planning to give it a little more visibility in Office 2010. Integrating OneNote in Word, Excel, and PowerPoint is just the beginning. Enjoy!


4 Great Things About Microsoft PowerPoint 2010

MANILA, Philippines - Officials of Microsoft Philippines recently showcased the capabilities of PowerPoint 2010, among other programs, to some members of the press.

The program's new features are aimed at helping users create standout reports and presentations at work and in school.

Enhanced snapshots. PowerPoint 2010 has improved picture formatting tools such as color saturation and artistic effects so users don't have to switch to another program to edit their photos. The program also has a wide range of new customizable themes and SmartArt graphic layouts.

Personalized videos. Users can now embed and edit their videos directly in PowerPoint 2010 so they can share their dynamic presentations without having to manage separate media files.

Remote audience. PowerPoint 2010 allows users to broadcast their presentation to a remote audience, whether or not they have the program installed (but they must have either SharePoint Foundation 2010 or a Windows Live account). Its new Broadcast Slideshow feature allows for the sharing of presentations through a web browser without additional setup or software.

Edit anywhere. Store your PowerPoint files online and then access, edit, and share content anywhere through Office Web Apps (requires either a SharePoint Foundation 2010 or a free Windows live account). This is also applicable to other Microsoft Office 2010 programs such as Word, Excel, and OneNote.

Company officials said PowerPoint, which is part of Microsoft Office 2010, is set to be released this June.

Tuesday, October 5, 2010

Microsoft Publisher 2010

When Microsoft introduced its redesigned Office 2007, the desktop-publishing program Publisher was not included in the package, but the balance has now been restored with Publisher 2010.

The ribbon toolbar introduced in Office 2007 is included here and incorporates not only the menu options of the earlier program, but all the tools in the vertical toolbox that used to sit down the left-hand side of the editing screen. The new positioning takes a bit of getting used to, but once we spent a little time with the 2010 version it became easy enough to use.

As in newer editions of Word, some ribbon tabs only appear in context, so the Drawing, Picture and Word Art ribbons only appear when a relevant object is selected. This is supposed to keep the screen uncluttered, as is the new method of showing frame borders and guidelines only when you move the mouse pointer close to them. More seasoned page designers, who like to see all objects on their pages, may find this annoying.

There are other changes to the way Publisher works. It has improved photo handling and can now crop images to shapes other than rectangles, insert them into a page through drag-and-drop and swap any two photos in one operation.

Multi-page documents used to show a little row of page icons at the bottom of the editing screen so you could switch quickly to any page and move pages and spreads around by dragging. Publisher 2010 has replaced these icons with a column of thumbnails down the left-hand side of the page. These show the contents of the pages, so are easier to recognise, but there is now more scrolling involved when moving around a document.

The ‘file’ functions such as saving and printing have been gathered together into a separate screen called Backstage View, which automatically shows users a print preview. This is useful, though again is a bit odd at first glance.

As well as supporting desktop printers, Publisher 2010 can prepare documents to print at a bureau or a commercial printer.

Print-on-demand services are becoming more common and more people are now interested in producing their own pamphlets and books. So, this support for professional colour formats and the program's 'pre-flight' checks, which flag up any problems with your design, can save a lot of angst.

Publisher 2010's main competitor in the home is Serif's pageplus X4 , which has better features and is slightly cheaper, but the Microsoft program feels the more able of the two.

If you are used to the way Office programs work, it also fits in better with the rest of the suite.

Microsoft Office Access 2010: What’s New?

Access 2010 unleashes new database management features to make it reliable, flexible and more resilient. It offers different features that helps novice user understand complex database operations. Like its counterparts, it has been improved with some great features and additions. We have already reviewed Office 2010 suite applications, such as,Word, Power Point and Excel. Today we are going to review some notable features added to Access 2010.

Backstage View

Office 2010 includes Backstage view as a part of Fluent User Interface. It complements the new ribbon view, provides navigability and ease of access. Backstage view encompass commands that you can apply to an entire database, such as share DB on web, compact/repair database, analyze DB, and data securit.



Access 2010 includes a better environment for handling macros. Revamped macro designer makes it easier to create and modify macros, and automates designing data base logic. It facilitates users to mitigate the risk of committing coding mistakes, eventually encounter fewer errors. By using macros, database productivity would increase and complications to integrate complex logic would decrease, resultantly helps in creating more resilient & robust applications.


More Export Options

Contrasting to Access 2007, in which you need to install add-ins to export database. Access 2010 offers option of exporting database in PDF (Portable Document Format) and XPS (XML paper Specification) formats. Now with Access 2010, you can export datasheet, forms and reports to a .pdf or .xps file, it enables you to spread information in an easy-to-distribute form that contains all formatting characteristics.


Database Sharing On Web

Access 2007 provides limited support of sharing database on the web, as you might know that you could only publish your lists and move database to document libraries. In Access 2010 in collaboration with SharePoint Server 2010, you can create a web database and most importantly users can use your database through a web browser window. You can also use Check Web Compatibility feature to analyze datasheets before publishing.


Easier Navigation

Contrasting to Access 2007, Access 2010 provides navigation options to access your frequently used forms or reports more easily, without writing a single line of code. You can choose from six predefined navigation templates with a combination of horizontal or vertical tabs. Multi-level tabs can be used for the large number of Access forms or reports.


Professional Themes & Designs

Now make more professional forms and reports by applying themes and customize them as you want by giving different colors, fonts etc. Choose from variety of themes or design your own.


Quickly Add Group Of Fields

Access 2010 introduces new way to add fields to the database by providing list of grouped fields. Quick Start feature allows you to add group that contains different related fields.

For Instance: Select Address from Quick Start option, upon clicking Address, multiple fields related with Address will automatically added in the field pane.



Conditional Formatting on Reports & Forms

In Access 2010 you can apply conditional formatting upon reports and forms, with this feature you can now show only that information that meets a certain criteria or condition and write new rules. Open Report or Form, select the fields you want to add or edit formatting rules for, and click Conditional Formatting option.


We have covered some of the most prominent and visible features of Access 2010. Post will be updated as soon as we find out any new feature, if you know any, feel free to leave a comment.


Microsoft Office Outlook 2010 - Email Program

The Bottom Line
Microsoft Office Outlook shines as an email client with great talent for organizing (virtual folders, fast search), solid spam and phishing filters, and seamless integration with to-do lists and scheduling. Outlook's message templates could be more flexible, though, and its smart folders could learn from example.

  • Outlook comes with solid and effective spam filtering and blocks phishing attempts
  • Snappy, flexible search, virtual folders, conversations and mail grouping help you organize mail
  • Outlook integrates email messages, to-do lists, scheduling and social networking updates well
  • Outlook is a bit confusing to set up and can be confusing to use with its myriad of options
  • You cannot create smart folders, flags or rules that learn by example
  • Outlook lacks useful message templates, and its RSS feed reader flexibility
  • Microsoft Office Outlook manages multiple POP, IMAP, Exchange, MSN and Hotmail accounts.
  • Outlook offers powerful filters and ways to organize, thread, label and find messages.
  • Effective junk mail and phishing filters move unsolicited messages to a "Junk E-mail" folder automatically.
  • Outlook offers "Search Folders", which automatically contain all items matching certain criteria.
  • Searching for any message in any folder or account is pleasantly fast and sufficiently powerful in Outlook.
  • Outlook supports S/MIME email encryption and IRM access control (e.g. mail can't be forwarded).
  • To protect your privacy, Outlook doesn't download remote images and can display all mail in plain text.
  • Outlook attachment preview lets you view many types of attached files right inside the message.
  • An integrated RSS feed reader treats news items like emails.
  • Microsoft Office Outlook supports Windows XP/Vista/7.

Guide Review - Microsoft Office Outlook 2010 - Email Program

Whatever you want to do with email, chances are Outlook delivers.

Its easy to use spam and phishing filters effectively sort out the junk (set the filtering level to "high"), and Outlook's intelligent use of virtual folders, fast message searching, flagging, grouping and threading make dealing with even large amounts of good mail a snap. It's easy to set up "Quick Steps" buttons in the toolbar, for example, that afford one-click access to filing mail, new messages to oft-mailed recipients, replies, flagging and more.

The included RSS feed reader lacks sophistication, but it does turn up news items as emails automatically — and typically, that's just right.

Another inclusion, social networking, does deliver another kind of news in often helpful a manner. Once set up to work with the networks you're using, "Outlook Social Connector" not only picks up photos and status updates, it includes previous emails exchanged, meetings planned and attachments received in the mix, too.

It's a pity you can't train the junk mail filters — or even Outlook's otherwise so perfectly helpful categories. They could learn by example how you sort your mail. Unfortunately, Outlook also offers no way to apply categories to messages in IMAP accounts (they do work and roam perfectly with Exchange accounts).

Utility and ubiquity aside, Outlook is probably as well known as a target for viruses as it as a personal assistant. In spite — or because — of this history, Outlook 2010 goes to great lengths protecting your privacy and security. Outlook supports S/MIME message encryption, lets you display all mail in super-secure plain text and even sports a custom, more secure (albeit a tad clumsy), HTML message viewer.

Of course, Outlook has powerful filters and can be programmed to do many tasks automatically or expanded to learn new tricks with add-ons. Setting up flexible message templates for boilerplate replies isn't included, though.

Email editing works like a charm and with all the comfort you know from Word. This, alas, may result in large messages showing jumbled text for certain recipients. Plain text is available as a safe alternative to HTML and rich-text formatting, however.


Monday, October 4, 2010

9 Ways To Spice Up Office 2010 Documents

Even if your work is humdrum, your documents shouldn't be. The latest version of Microsoft Office makes it easier than ever to create handsome documents, thanks to some cool new tools for dressing up text, displaying images, and embedding video. (Of course, the ability to create better-looking documents isn't the only reason to upgrade to Office 2010. For a detailed review of the entire suite see "Office 2010 Review: Inside Microsoft's Newest Suite.")

You don't have to be a graphics pro to take advantage of these features, and the suite's Live Preview and Undo commands encourage experimentation by letting you painlessly ditch looks you don't like. Try these nine uncomplicated features to add a little eye-candy to any document you create.

(Note: You must save your document in an Office XML file format (such as .docx or .xlsx) for the newer features to work.)

Fun With Fonts

Apply Text Effects to your documents (Word, PowerPoint, Excel): In Office 2007, Microsoft introduced WordArt, which let users create text incorporating decorative fonts with effects such as reflections, glows, and outlines. But WordArt text was essentially a type of image; it didn't behave like text.

Office 2010's Font group (aka the Home tab) adds a Text Effects button that enables you to apply WordArt effects to text without transforming it into a graphic. You can still edit the text, run a spelling check on it, change the underlying font, and do everything else that you can do with regular text.

To get a set of effects that doesn't appear in the pop-up Text Effects gallery, click the lower right corner of the Font group to launch the Font dialog box, and then click the Text Effects button at the bottom for a complete set of options.

The WordArt feature in Word and other Office apps still appears in the Insert tab. It creates a text box in which anything you type supports Text Effects. The same effects are available as WordArt in PowerPoint 2010 and in Excel 2010.

Create your own calligraphy (Word, Publisher): Want to give a document an elaborate copperplate handwriting look? Click the lower right corner of the Font group to launch the Font dialog box, and then click the Advanced tab to access settings for custom kerning (spacing between characters), ligatures, and stylistic sets, which create the extended swirls that give some fonts a calligraphic look.

By default, 20 stylistic sets are listed; but not all Open Type fonts have that many different styles, and some fonts change very little in response to the style set you use. You'll have to experiment to figure out which ones work best. Microsoft recommends trying out style sets with a new font, Gabriola, or with Calibri, Cambria, Constantia, or Corbel--four fonts that were also included in earlier versions of Word.

Some of the Open Type features available in Word 2010 are also available in Publisher 2010.

Quick Pix Tricks

Crop and edit on the fly (Word, Excel, PowerPoint, Outlook):
With Office 2010's robust image-editing tools, you may not need to process your image files in a third-party application before inserting them into your documents. Place your cursor where you want the picture to go, and click the Insert tab and the Picture button in the Illustrations group. Now browse to the picture that you want to use, click it, and click Insert. This procedure will place the image in your document while simultaneously activating the Picture Tool ribbon, which lets you try out all sorts of effects via Live Preview (simply hover over an effect to see how it will look).

If you're worried about the exposure or sharpness of an image, click the Correction button to try any of a huge range of exposures and sharpening changes. Click the Cropping button to crop your photo, in place, while graying out the areas you would be cropping; alternatively, you can specify a fixed size or shape. Finally, click the Remove Background button to automatically create a cutout of the main subjects in an image; if this tool doesn't get the edges right, you can use the buttons in a pop-up ribbon to add or remove areas.

Try an artistic effect (Word, Excel, PowerPoint, Outlook): Bored with a garden-variety photograph? To experiment with artistic effects that will make your photos look more like paintings or drawings, simply click the Artistic Effects button in the Picture Tools ribbon and then hover over the effect you wish to try out. Be prepared to wait a few second to preview some effects, however. To try different intensities and transparencies of effects, select the effect and click the Artistic Effects Options button at the bottom of the preview gallery.

Insert a screenshot in an instant (Word, Excel, PowerPoint, Outlook, Publisher, OneNote):
A new feature in Office 2010 lets you insert a screenshot of any open nonminimized window on your desktop with a couple of clicks. In the Insert tab, click the Screenshot button in the Illustrations group to get a pop-up window that shows all open windows. Click the one you want to capture and the screenshot will appear in your document, ready for editing with any of the above-mentioned Picture Tools.

You can even insert part of a screen on the fly. First, minimize your Office app and maximize the screenshot you want to use. Then maximize your Office app again, and click Screenshot in the Illustrations group of the Insert tab, but this time click Screen Clipping at the bottom of the pop-up window. You'll return to a view of the desktop the way it looked when you last saw it, except that it will be frosted over; now use your cursor to select the area you wish to capture, and it will appear in the document.

New Video Aids for PowerPoint

If you've ever used a video clip in a PowerPoint presentation, only to have it vanish when you've tried to run the presentation on someone else's computer, you'll appreciate PowerPoint 2010's new video tools. By default, any local video file that you insert is embedded in your presentation, so you don't have to worry about bundling additional files with your .pptx file.

Compress as needed: Of course, embedding video files can dramatically swell the size of your PowerPoint file. To avoid problems associated with out-of-control file growth, you can compress your videos to reduce their size. Click the File tab to access the Backstage View of your presentation; by default, you'll see the Info page, with 'Media Size and Performance' as the top section in the center.

Click the Compress Media button, and you'll have several options for reducing the file's size (and video quality). Be sure to play back the compressed file; if you feel that you've surrendered too much in quality, you can always revert to a larger file size.

Easily play Web video: If the video you want to use is on a Website, PowerPoint 2010 makes the video easier to play back--if you run your presentation on an Internet-connected PC. Copy the embed code from the site, open the Insert tab on the ribbon, and click the Video button in the Media group on the far right. Then click Video from Web Site in the pop-up menu, and paste in the embed code. (This feature isn't available in the 64-bit version of Office because Adobe hasn't created a 64-bit version of Flash to support the video playback.)

Edit video from within PowerPoint: You no longer have to work with video files in a third-party application to prepare them for your presentation. The built-in video editing tools in PowerPoint 2010 let you work on your movies from within the application.

When you insert a video clip into a slide, two new Video Tools ribbon tabs--Format and Playback--will appear. Format has tools (similar to those in the still image-editing ribbon tabs) for adjusting exposure and contrast, for displaying the video within geometric shapes such as stars or circles, and for creating frame effects such as soft edges, glows, and bevels.

The Playback tab is where you can trim your clip (it works on a copy of the video file--the original remains unchanged), add bookmarks so that you can start playback anywhere you wish, add fade-ins and fade-outs, and specify whether to loop a video or rewind it.

Transitions and animations at your fingertips:
In PowerPoint 2010, Transitions has a tab of its own, which makes it very easy for you to discover, try out, and apply transitions to your slides. Live preview applies here, too: To see a Live Preview, navigate to a transition you want to try.

New to animations is the Animation Painter, which lets you quickly copy an animation and then apply it to objects in other slides.


Related Topic:-
Microsoft Excel 2010 32 Bit
Microsoft Office 2010 Features
Changes of Microsoft Office 2010
Microsoft Office 2010 Technical Preview
Microsoft Office 2010 Blue Edition
Office 2010

Microsoft Office 2010 Word & Excel With Save As PDF & Save As XPS Option

Office 2010 Save As PDF & XPS

MicrosoftOffice 2010 Beta is ready and many users have got invitation to join Office 2010 beta testing. We were lucky to get this invitation so you can expect good number of How to articles on office 2010 as well as tips, tricks & new features of Office 2010. If you are beta participant of Office 2010 then check out how you can send feedback on Office 2010.

Often we feel the need of converting documents into PDF file or into XPS(XML Paper Specification)Format. Saving file into PDF/xps format was proposed feature of Microsoft Office 2007 but due to threat of lawsuit from Adobe, Microsoft had removed save to PDF/XPS feature. As a replacement "Save to PDF" & "Save to XPS" Add-on were made available for Office 2007.

Save to PDF option is on top of customer request for features and this time Microsoft has fulfilled by providing Save as PDF and Save as XPS option built-in into Office 2010 Word & Office 2010 Excel.

How to Save/Convert Documents to PDF & XPS file in Office 2010 Word

1. Open Doc/Docx document in Office 2010 Word which you want to convert to PDF/XPS

2. Now Click on Office Button and select Save As

Microsoft Office 2010 Office Button

Save As Option Office 2010

3. Click on Save as Type and select PDF(*.pdf)/ XPS Documents (*.xps)

Office 2010 Save As Options

4. Now Type File name and click on Save

That’s it, No Need of any Add-on or third party software to convert documents into PDF/XPS format.

For More Detail:-

Office 2010 No Word 2010 May Be

Sunday, October 3, 2010

3 Tips on How to Choose Your Small Business Software Review

3 Tips on How to Choose Your Small Business Software

When you want to make it big, you have to really start small. You would probably end up working all on your own or that you won’t be operating in a fancy office. Nevertheless, it doesn’t really mean that you have to scrimp when it comes to automation. More than ever, you need small business software, which will allow you to easily manage your business more effectively.

Selecting the Most Ideal Small Business Software

There are different kinds of small business software that you can choose from making it is a nightmare, selecting the most appropriate one. Just so you don’t end up wasting your hard earned money on an application that will be of little to no use at all, here are some tips to note:

1. Know the purpose of the small business software. Before you decide to buy, you should already have a clear idea on what parts of the business you want to streamline. Are you looking for an application to manage your clients? You may want to use CRM, which will be an excellent decision in making sure you can take care of your company’s most valuable asset, your customers. If managing your accounts is keeping you up night after night, you can make use of an accounting package. There are also programs that can generate sales quotes and sales receipts; the challenge is to invest in a solution that can automatically do your accounts as you provide your customers with a sales quote and sales receipt.

2. Search high and low. When you have identified the objectives of buying your small business software, it’s time for you to commence your search. Of course, you will have a lot of choices. You have the ones that you can buy in a computer store and the ones that you can download straight from the Internet. If you don’t want the hassle or the risk, it’s ideal to purchase your small business software from the World Wide Web especially one that provides you a 30 day money back guarantee. All you need to do is download it, evaluate it and if you like it, keep it if not return it.

However, there are three things that you have to remember when it comes to choosing online small business software. First, it should have an excellent customer support, so whenever you have installation issues, you can always ask for help. Second, you should receive instant upgrades, so you won’t have to buy a brand-new version all the time. Lastly, it should come with a money back guarantee. This way, you are assured on quality, no software provider will invest in selling software and provide you a money back guarantee if it doesn’t deliver you value.

3. Compare prices. Keep in mind that you’re a small business, and you can’t afford to buy a lots of applications that require numerous servers and complex expensive integration. That’s why it’s ideal to compare prices of small business software based upon initial upfront cost, cost of maintenance and ongoing costs. Most importantly, find a solution that can provide most of your business needs in a single application. For example, 1 system for all your front-end sales. Â

The right business software can make the difference between survival or market leadership, thus make sure you make the right choice.

20 years in the IT, Telecoms, Software and Finance Industries on technologies such as IP, 3G, GPRS, GSM, Mobile Networks, CRM, Case Management & Computer systems. Very passionate about Sales, Marketing & Technology.

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