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Monday, January 17, 2011

How-To Use Word 2010 As a Blog Editor

When friends ask me about How-To start a blog, my standard answer is 1: WordPress and 2: Windows Live Writer. I explain that Windows Live Writer is like Microsoft Word for blogging. I was thinking about those conversation when I discovered back in Word 2007 that you could actually blog using Word. Although in 2007, the features weren’t very good so I never talked about them however, with the release of Microsoft Office 2010 and Word 2010 the blogging features built into Word are actually pretty good. Let’s take a look shall we!
Step 1.a – Start A New Blog Post

Open Word 2010. Click the File ribbon and then Select New > Blog post.



Step 1.b – Convert A Word Document To A Blog Post

Alternatively you can convert any Word document into Blog format by choosing:
File > Save & Send > Publish as Blog Post > Publish Blog Post

The document won’t be published immediately, but instead will transfer to a Blog wordpad where you can preview and make changes.



Step 2 – Write

Write your blog post. Word 2010 has a huge variety of tools for writing web posts, this allows you to really take command of your content. Be sure to save often or enable Office 2010’s AutoRecover features so that you won’t lose work in case of an accidental computer crash.



Step 3 – Connect Word To Your Blog

Under the Blog Post ribbon, Click Manage Accounts.



Step 4

In the Blog Accounts dialog that appears, Click New.
Another pop-up should appear. Select your blog provider* from the drop-down list and then Click Next.
*WordPress refers to websites running the WordPress blogging software, but it will also work for blogs hosted on wordpress.com



Step 5

In the next window you’ll be required to Enter your Blog Account’s User Name and Password. This screen will vary depending on which service your blog is hosted by. If you want to avoid A LOT of annoying password screens be sure to Check the Remember Password box.

Considering how popular WordPress is, below is an example of how to set it up with WordPress. If for some reason you have trouble connecting, you may need to locate the URL of your xmlrpc.php file. If WordPress was installed on the root of your site, just enter your domain name in the indicated area. Be sure to leave xmlrpc.php at the end of the path!

Example: http://www.mywebsite.com/wordpress/xmlrpc.php



Step 6

Was your site/blog added successfully? If so it should display on the list of Blog Accounts.
You can add as many as you like to this list and choose which one you would like to be your default.



Step 7 – Publish or Upload

In the Blog Post ribbon you will find the Publish button. If you Click the down arrow below it you’ll be given two options:
• Publish – You can post your blog article directly onto your site for all of your readers to see.
• Publish as Draft – This will only upload the article to your blog’s online queue with Draft status. It can be posted later from your online blog interface and it can also be downloaded back down to word if you don’t save your Blog document.



Step 8 – Manage And Edit Existing Blog Posts

On the Blog Post ribbon you can Click Open Existing to download a list of posts that are currently uploaded and existing on your online Blog archive. You can then choose an individual article and download it to edit or publish an existing uploaded draft.

Step 9 – Edit Articles

Editing existing Blog posts is just like writing new ones. The only difference is that there will be a yellow bar above the post stating when it was published. There will also be a category bar if you assigned a category to it.



Conclusion

Microsoft Word 2010 is a groovy tool for writing and editing Blog Posts across several different blogging platforms. It has a great spell-checker and a variety of useful formatting tools and effects to really add some depth to your articles. Despite all of the features Word has however, the Windows Live Writer team still outshines Word when it comes to blogging not to mention the Windows Live Writer is FREE and Word is not.

Like my father always said, use the right tool for the job. Don’t use a saw to drive a nail in a board. So if you want to blog, use Life Writer. If your in a pinch however and need to update a blog post or get something out quickly, use Word 2010.
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