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Sunday, February 6, 2011

Office 2010 Quick Access Toolbar

Quick Access Toolbar was included in Office 2003 and 2007 as well, but plays a bigger role in Office 2010. This post is will teach Home Users the benefit of Quick Access Toolbar and why you should use it and make the most out of it. In short, it is one complete crash course.

Quick Access Toolbar is included in virtually every Office product, including Outlook 2010, Word 2010, Excel 2010, and PowerPoint 2010. Before we begin, let me remind you that in Office 2007, Quick Access Toolbar was not valued much by majority of the users because every option could be accessed from the Menus(enabled by hitting Alt key). But since Office 2010 has a complete new user interface, it is time to get used to Quick Access Toolbar.

You will find the Quick Access Toolbar in the top-left side of the window. To begin, click the Customize button as shown in the screenshot below.




Customize Quick Access Toolbar


By default, there are only three quick access icons enabled, save, undo, and redo. You can enable other commands from the Customize Quick Access Toolbar menu. Once enabled, you will find their icons in the Quick Access Toolbar.

Technically, any command can be added to the Quick Access Toolbar. Click the More Commands option and a new window will open from where you can browse hundreds Popular Commands.



Quick Access Toolbar customize


To add a command, select it and hit the Add button. You can either customize the Quick Access Toolbar for all documents or for any specific document. If you cannot find the command under Popular Commands, you can browse more commands, including Macros and those which are not included in the Ribbon, among many others.



list of quick access toolbar commands


Most people find the position of Quick Access Toolbar to be quite annoying. To move it below the Ribbon, click Show Below the Ribbon option in the context menu which is just under the More Commands option(see first screenshot).



Quick Access Toolbar Ribbon


If you have migrated from Office 2007 to Office 2010, make sure you have exported all customizations. Same goes for the case where you need to move from one workstation to other workstation. Once you have the file in .exportedUI format, you can import it in just two clicks from the Customize Quick Access Toolbar window.



import customization file office 2010A customization file includes the settings for both Quick Access Toolbar and Ribbon, therefore, when you move from one workstation to other, the settings can be migrated as well.
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