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Tuesday, May 31, 2011

The Benefits of Planning Using Microsoft Project

Microsoft Project has been around in one form or another since the early '90s, but its usage amongst professional project managers is still not as widespread as you might think. There are a number of reasons for this, despite the fact that it is considered by many as being the industry standard benchmark for project management software.

One of the main reasons for project managers' apparent reluctance to embrace Microsoft Project is a lack of knowledge in respect of how the software works. It is notoriously difficult to successfully self-teach MS Project, largely because of a lack of understanding in respect of defining and linking project tasks. The problem is that the Task Sheet seems to suggest that one should enter task start and finish dates. This is in fact precisely the wrong thing to do as amongst other issues, it imposes what MS Project refers to as a 'constraint'. The wrong type of constraint reduces flexibility and can prevent MS Project from re-scheduling tasks should there be a change to the plan.

The correct way to define to tasks is in fact to specify only durations and allow Microsoft Project to set start and finish dates through its system of task linkage. Linkages define a dependent relationship between tasks and enable a fluid schedule to be planned. If for instance a task is delayed, the effect on any dependent tasks will be displayed on the Gantt chart giving the project manager forewarning of possible scheduling issues. This is perhaps the least understood aspect of Microsoft Project, especially for the inexperienced user and very difficult to teach one's self.

Another reason for project managers' reticence is a lack of understanding of the true scope of the software's capability. In the right hands, Microsoft Project is an immensely powerful scheduling tool, enabling the project manager to experiment with various 'what if' scenarios. The Gantt chart is the traditional way of representing the project's timeline and have long since been considered a highly useful visual tool. Traditionally Gantt charts would be drawn out by hand and a complex project could take some considerable time to plan in this manner.

One problem with the hand-drawn plan is the issue of re-scheduling should it become necessary. There is where Microsoft Project scores heavily against traditional methods. With a simple click of the mouse, tasks can be re-scheduled and the Gantt chart instantly updated by the software. This can potentially be a big saving in time and leaves the project manager free to do what they do best.

A further reason for some project managers' prejudice is perhaps a bad experience with the software in the past. Project 2010 is a much improved tool compared with earlier versions and most, if not all of the known issues, have been successfully addressed by Microsoft. As an example, the relatively poor financial reporting capability of Microsoft Project was dramatically improved in 2007 with the advent of 'Visual Reports'. These are graphs which are created from data which Project exports to Microsoft Excel. Excel automatically creates a PivotTable based on the data and finally converts it into PivotChart format. All this is done without the user requiring any detailed knowledge of PivotTables and PivotCharts but the result is a very comprehensive and user-friendly reporting package.

Source: http://goo.gl/1AjnI

Microsoft Office Coming to IPhone

Buzz has been circulating for a while now about the inevitability of the ubiquitous Microsoft Office suite of applications, coming to Apple's ubiquitous iPhone, but now it seems word has gone from inevitable to imminent, meaning soon. This coming off subtle but telling words from a Microsoft exec (President of Microsoft Business Division Stephen Elop) to an interviewer (Tim O'Reilly) at the recent Web 2.0 Expo in San Francisco.

The actual comments made were more generally structured around the idea of Microsoft Office coming to smartphones that weren't Windows Mobile based with the iPhone only mentioned cursorily with its Facebook app given as an example of Microsoft's inspiration for the move.

Comprising the Microsoft Word word-processing application, Microsoft Excel spreadsheet application, and Microsoft PowerPoint presentation application, and some 11 other lesser-known apps, Microsoft Office is one of the most widely used software packages in the world, and bringing itself to the iPhone is going to serve and delight both PC and Mac users (and makers) alike.

They'd better hurry, because 3rd party app makers are already a step ahead of them in the game, with one company putting out in the next few weeks QuickOffice for iPhone, an iPhone app that lets you write and edit Word docs and Excel spreadsheets. Sounds like pricing will be in the range of $20 for the full package and $13 for just one program (Word or Excel).

They'd also better hurry because top competitor RIM has already the ability to both create and edit Microsoft Word Docs available on the Blackberry.

The only support the iPhone currently has for Microsoft Office is the ability to view docs and spreadsheets sent as attachments in emails. But you can neither edit them, nor create new ones. Not until soon, at least.

This comes at the same time as Microsoft is also set to release web-based versions of all its programs in the Office suite (all ad-supported, of course), and supporting not only Internet Explorer but Apple's Safari and Mozilla's Firefox too. A Linux version of all of these is on the way too. As is a web-based version of Microsoft OneNote, which suggests that so will OneNote be coming to the iPhone too.

Source: http://goo.gl/JMYUB

Three Tips For Organizations To Utilize Sharepoint 2010 Effectively

SharePoint 2010 is the latest version of SharePoint developed by Microsoft. It provides various features like: collaboration, web content management, documents management, enterprise search, and web 2.0 features to the organization under a single platform. SharePoint 2010 has opened new avenues for SharePoint 2010 developers as they can now provide customized SharePoint 2010 solutions in a much easier way. Microsoft integrated products and provide SharePoint 2010 integration services to the organizations. Let us now look at some valuable tips which will organizations to effectively utilize SharePoint 2010:

Determine the core requirements of the organization for document management and collaboration: SharePoint 2010 offers many features to organizations; but document management and collaboration are core capabilities of the product. Hence; it is imperative for the organizations to determine their precise needs in terms of document management and collaboration before opting for Microsoft Office SharePoint 2010services. If an organization is not able to understand the true need for document management and collaboration; then the result is an out-of-the-box implementation which does not serve the purpose of the organization. If an organization receives more features than what were desired then it will not serve their purpose. If there are already ECM applications in place; it can result into duplication across platforms and can result in over-spending. Thus; it is very important to determine whether they wish to go for Microsoft SharePoint 2010 services or opt for specialized capabilities based on ECM or social business software platforms.
Avoid thinking of co-existence between SharePoint and other applications: In a typical organization every user has different set of requirements for any given capability. People who use the capability on a daily basis will have different requirements about system usability than those who are infrequent users of system. People who require these capabilities for core business process will have different requirements than those with peripheral business needs and so on. In addition to this; there are different ways through which people can utilize SharePoint services as opposed to other social business software platforms. So; organizations should divide the work amongst SharePoint and other applications in such a way that they run parallel to each other without intersecting their paths. This helps the organization in utilizing both the services in an effective manner. It is also imperative for the organization to avoid making decision to include or exclude either of these two products to meet the needs of different groups of people in the organization.
Involve everyone in the organization to participate in larger content management ecosystem for SharePoint: SharePoint 2010 is usually viewed as an "IT thing" but the truth is it has significant impact on end users, and compliance functions like records management. When only IT is taking advantage of SharePoint 2010 services, lot of IT functionalities like storage management, provisioning and technical support are improved. But; since business and critical compliance needs are not met; records retention, legal holds, and Line of Business (LOB) specific requirements lag behind. This leads to a risk of your SharePoint implementation being far less successful; than it could have been with the help of business users. This situation should not be taken lightly.

SharePoint 2010 is considered to be one of the best methods to share data internally.

Source: http://goo.gl/ddooY

Guide to Microsoft Sharepoint Server 2007

Microsoft SharePoint server 2007 is a program which has been specially designed to work with products in the Microsoft Office range. Accessed through a standard Internet Explorer web browser or by using Microsoft Outlook 2007, Microsoft SharePoint 2007 provides businesses with an easy to use web portal or extranet system. Users can upload documents to SharePoint in several ways:

* By logging into their SharePoint 2007 site and uploading the document directly

* Directly from Microsoft Office applications, e.g. Word, Excel

* By e-mailing a document directly to the SharePoint site.

SharePoint allows workers to perform the following tasks:

* Collaborate with co-workers on group tasks and activities

* Share resources and business intelligence

* Manage and create content

* Search for people and information quickly and easily

* Create workflows and business forms to streamline your business practices.

Hosted vs. Dedicated

SharePoint services are available in two forms: Hosted and Dedicated.

Hosted SharePoint - Hosted SharePoint is based on a SaaS (software as a service) shared platform, which is suitable for most customers. This is a low cost option for running your own SharePoint sites without the need to purchase or maintain any hardware or Software.

Dedicated SharePoint - For customers with specialized requirements or who require their own server equipment, Genesis Communications have dedicated SharePoint Server solutions. These range from a single server to a tailor-made, advanced system.

Dedicated Microsoft SharePoint 2007 allows for an unlimited number of SharePoint sites, with an unlimited number of users and custom Business applications.

Features of SharePoint

* Create team workspaces

* Coordinate calendars

* Organize documents

* Receive important notifications and updates through communication features including announcements and alerts

* Create Company and employee blogs to publish information internally or externally

* Create virtual meeting spaces to reduce travel for meetings

* Create Online Surveys to gain instant feedback

* Take advantage of convenient offline synchronization capabilities.

Integration with Microsoft Office

SharePoint has the ability to fully integrate with all programs in the Microsoft Office suite to create the ultimate business utility with the following applications:

PowerPoint 2007 - With SharePoint, you can create a library of PowerPoint slides that can be shared with other users on an Office SharePoint Server 2007 site.

Office Access 2007 - Synchronising SharePoint with Access will allow you to use the reporting features to view data and create reports whilst offline.

Office Outlook 2007 - SharePoint allows you to take document libraries offline which are displayed just as other Outlook folders are.

InfoPath 2007 - Users can create form templates then publish them to an Office SharePoint Server 2007 site. You can then enable them for use in a Web browser.

Office Excel 2007 - Save worksheets on a SharePoint site so that users can access them by using a browser. You can use these to maintain and efficiently share one central, up-to-date version of all worksheets.

SharePoint Designer 2007 - Users can create their own master and content pages, so that your site has a consistent look and feel. For the more technically minded, you can customise sites using the latest ASP.NET technology and XHTML code.

Benefits of SharePoint

* Easily manage documents

* Ensure integrity of content

* Improve team productivity

* Give employees or suppliers secure document access

* Automate Customer or Supplier interaction using a Web portal

* Easily Track the progress of Company Projects

* Convenient offline synchronization capabilities

* Employee Presence Awareness - see if workers are online

* Reduce travel costs by allowing virtual meetings to take place

* Reduce HR costs by automating regular administration such as expense forms, holiday requests, sick leave, access to employee handbook etc.

* Reduce Operational costs by allowing the creation of 'workflows'.

Source http://goo.gl/zylWQ

Options For Office Phone Systems

Communicating in today's business world has never been easier with email and faxes, but one medium of communication has been around for a long time and will continue to be the most essential part of office communication - the telephone. While traditional phones are used mainly in home and office settings, an office phone system is designed to enable all users to share the same telephone line rather than using individual telephones. These systems are ideal for several phone users in one location, such as an office or business department. An office telephone system is much more cost efficient when compared to traditional single-line plans.

A PBX (Private Branch Exchange) phone system is a phone network created specifically for inter-office communication. The main purpose of a PBX is to be a private network between all phone users who share certain external telephone lines. This type of business phone system works best for medium to large sized offices, organizations and companies. A PBX system is cost efficient because you're only using a few lines rather than a separate phone line for each individual user. PBX users are easy to reach within the telephone network by dialing a 3 or 4 number extension. Most PBX phone systems come with additional features such as voicemail, call forwarding, live transferring, caller ID and other on-screen text alerts such as reminders and notices. A private branch exchange can be set to automatically answer calls and play an automated greeting.

An Automated Attendant is a phone answering system designed to automatically create electronic messages. Callers are guided through a series of menu prompts generated by the Automated Attendant and can choose from a options to better route their call. An ACD (Automated Call Distributor) system helps the Automated Attendant route the incoming calls to the proper extension quickly and efficiently. Businesses like call centers or other offices with a high-volume of incoming calls coming in at once utilize ACDs.

The Computer Telephony Integration systems, or CTIs, are used to connect a computer to the telephone system. The CTI has the ability to collect important information from the incoming calls and records the data into a computer system. Companies can use this data for research and other helpful business functions.

One office telephone system that is steadily growing in popularity is Voice Over Internet Protocol, or VoIP. This system is a completely digital voice information system that uses the Internet to make and receive calls. Older analog telephones can be modified and used with VoIP technology. Other communications equipment such as fax machines and cellular phones can be integrated into your VoIP network as well. The cost-effectiveness of using VoIP is a great incentive to update your office phone system and give your business unprecedented access to the global community.

Source: http://goo.gl/l1mJy

Merits of Microsoft Office 2003

Akin to the previous versions of Microsoft office, is a wrap up of software programs deliberated for various office work activities. Excel, Access, Word, Outlook, OneNote, Vision, PowerPoint, InfoPath, FrontPage, Project, Publisher and Live Meeting are all programs comprised in the Microsoft Office 2003. Each of these programs is sold as different software merchandise, but it the 2003 merges them all together under a variety of vast rate price tags.

The old versions of the Office packages are entirely good but the 2003 Microsoft Office sing its own praises a more absolute package than any of this versions, offers more programs and the most up to date versions of the software available. This new versions are often fundamentally the same thing at a negligible cost as the older versions only updated but can suck someone into their excitement deal only to ascertain that he or she didn't need it because he owns the same item in another form.

Businesses that have already taken up the use of the 2003, I can guarantee that they are booming in business due to its ability to create visual presentations, coalesce both text and graphical designs, mail letters, organize online meetings and craft graphical designs.

People who are mostly involved with staging, text and systematizing of statistics I would recommend they use the 2003 because of programs like excel, word and PowerPoint which are very convenient for this kind of work. Programs like excel and word can be used for trailing ones chattels very easily.

The new updated Microsoft can be bought at any store that transmit computer software but the old version will do so don't throw it away if you have it. To those who carry out a lot of office work and immersed in the new parcel they would probably love it.

Source: http://goo.gl/cddrw

Adding a Design Object Using Microsoft Publisher 2007

Publisher's design gallery provides a huge variety of design objects that were created in order to compliment publisher's design themes. You can add any of these objects yourself, even if you're not using the design for which that particular object was intended.

To insert a design object, first you will need to open your publication in publisher. Then click the design gallery object button within the objects toolbar. When you have done this it will display a dialog box. Select the type of object that you wish to insert, and use the zoom controls in order to preview the objects if you feel it is necessary.

Make sure you choose an object that fits the appearance based on your publication's design, in order to keep a continued themed giving your publication a professional look. When you have done that, simply click on the insert object button to insert the object into the publication.

When the object has been added into the publication, make sure you move it into the required position and adjust the size of it in order for it to fit into the publication. If it is necessary, you may need to ungroup the object and edit any text, modify or replace the clip art, and format any other objects in order to fit the design of your publication.

Now you have finished adding your object into your publication. Adding interesting and unique design objects is an effective method of making your publication look more interesting and professional.

Source: http://goo.gl/tXzsz

The Benefits of Using Microsoft Access

You may already be a Microsoft Access user in which case you likely know the benefits of using Microsoft Access. However, if you are new to Access you are probably interested in learning a little more about the program. You may need some Access training in order to learn how to use the program, but with time you become an expert.

Microsoft Access training is actually quite simple as long as you are dedicated to the learning process. Of course, Access changes somewhat with every edition of the software so you will not only need to under go Access 2007 training but also other editions of the software if you are interested in being an expert. With Access 2007 CBT you will be ready to start the learning process and really understand the benefits of Access.

One of the benefits is cost. Many times when you buy Microsoft Office professional Access comes right along with it. This is certainly a benefit because while the Microsoft Office software may be expensive it comes with lots of programs that saves you money buying many different types of software. Another benefit is that it is easy to use. Since it is created by Microsoft it feels familiar to those who are familiar with Windows.

Of all the databases out there Microsoft Access is one of the best selling ever. That means there is support now and in the future because this software will be around for quite a while. Microsoft Access is not going anywhere and will be consistently improved by Microsoft. That makes it a good investment, which is another benefit. Access also has anther benefit which is multi users. That's right, quite a few users can use Access at one time and Microsoft even says more than 200 can use the current version of Access at once however a significantly lower number is probably more realistic.

Database developers love Access because in a competitive market place there are lower development rates and more developers. Another benefit is that Access is also scalable, which is really nice when an upgrade is necessary. Access may also be integrated easily with all the other Office products, which is a benefit to users. These are just a few of the benefits offered by Microsoft Access to the end user and each new edition only gets better.

Source: http://goo.gl/oHgyC

Using Microsoft OneNote Effectively

Microsoft's OneNote program is an excellent program for keeping details, notes, and data together in one place. Onenote also keeps itself synced to other computers - meaning all your data is always with you.

When you first open OneNote you're met with an excellent introductory "notebook." Be sure you go through this so you get a good sense of how robust the application is.

You'll notice that your notebooks run along the left hand side of the screen. Think of each notebook like one of the three-ring binders you used in high school. Open a notebook and you'll see tabs running along the top of the screen. These tabs are like the dividers in your three-ring binder. Look along the right hand side of the screen and you'll see another set of smaller tabs. These tabs are like the sheets of notebook paper in your binder.

Microsoft has done a really good job with Onenote - this format is intuitive and easy to use. You'll quickly get used to it.

If you have a very big project you can allocate a whole notebook to it. Or you can allocate one notebook to work notes and one for personal notes.

Set the divider tabs of each of your notebooks to what makes the most sense for you. For instance you can have a general notes tab in your work notebook, then have a tab for each big project you're working on.

Onenote has a great search feature so you'll be able to search quickly and easily through each section, notebook, or the entire program if you can't find where you've stored a piece of data.

You can also nest a whole series of tabs inside one notebook. Say you have a very big project inside your work notebook. It's outgrowing just one tab and you want to give it more tabs - without creating a new notebook. You can make this a sub-notebook, contained within your existing notebook.

Source: http://goo.gl/IysOr

Inbox Repair Utility for Microsoft Outlook

The Inbox Recovery Utility (also known as scan PST, which is the name of the executable data file) is used to recover data from the damage to corrupted Outlook PST data files. Many people look for a free copy of the scanpst.exe file to download, but that isn't very safe as you never know what kind of data file you might be getting from the internet. And it isn't even necessary because every variation of Outlook, including XP, 2000, 2003, 2007, etc. (even the latest Microsoft Outlook 2010) includes a written matter of the Inbox Recovery Application.

The issue is that the Microsoft Outlook installer puts the mending programme in hard-to-find regions. It also often makes it an obscure data file. So make sure you seek all your scheme files and you should be able to find it.

Inbox Fixing Tool Errors

Another advantage is that this tool does find the faults and recuperating all the information from an Outlook.pst or Personal Folders File. Because of that, there are several third-party PST fixture tools available that do a much better task at PST retrieval and fix.

Some programmer that can cause things like a 0X80040600 fault or you might misplace files and have your PC shut down. Or your data file might have turned larger than the 2 GB file size limit some older editions weren't able to handle.

The guide for this is available on the internet, download the guide the follow the steps for fixing errors.

Source: http://goo.gl/qWrN8

Making Effective Presentations With Microsoft PowerPoint

Microsoft PowerPoint is content presentation software developed by Microsoft. Its current version is Microsoft PowerPoint 2010, which is compatible with the current windows operating systems like Windows 7 and Windows Vista. PowerPoint 2011 is the version released for MAC operating systems.

PowerPoint is a part of the Microsoft office suite of products which also includes Word, Excel and Access. Microsoft has been successfully selling this as a suite for the last 15 years with great success. The word PowerPoint was actually coined in the year 1987 when Microsoft took over the company Forethought. While it was with Forethought, the software was called Presenter. Microsoft PowerPoint has become the chosen presentation platform for most companies that are running the Windows operating system. It has totally replaced prior presentation methods including overhead projection using film slides.

PowerPoint has a number of features to present visuals aids. Images and Video clippings can be embedded on slides. The movement from one slide to another can be made more interesting by using the animation options provided by PowerPoint. Within a slide, the various elements such as the text, images and animations can be made to appear in a particular sequence and certain transition elements can also be introduced between the appearances of the various objects within the slide.

Though many new features have been added to the PowerPoint software, the basic templates containing the slides and the associated in-built slide patterns had remained the same since it was introduced by Microsoft in 1997. The number of patterns available in the slide templates though has increased to a great extent, thereby giving the customers a wide variety of slide design patterns.

Though PowerPoint has become the medium of presenting information in formal meetings, there are still some people who continue to use overhead projectors. These people actually feel that the PowerPoint software dilutes the importance of the message that is being communicated. They feel that this software can provide information at a very broad level and is difficult to use to present specific details. Hence they have decided to stick to the older method of making film slide presentation and manual drawings on white boards. But those who want to quickly transfer the message in an efficient manner; they continue to use power point software. These power point slides can ultimately be saved as ppt. files and can be distributed easily over the web.

Source: http://goo.gl/aed49

Why Switch to Microsoft Office 2010 ?

Microsoft Office 2010 is indeed a total solution package to the very hectic business world. It may be a very good idea to receive Microsoft Office 2010 education instantly to maintain yourself up-to-date and to give you the vast professional development chances for success. You will need to know how to employ these purposes as a way to remain aggressive in today's business world.

One of the vital expected alterations to your brand new Microsoft Workplace utility would be the addition of the web-based version of it, meaning that it is going to be available online. In order to make the most in this option, it is certainly recommended to take a series of Microsoft 2010 training. The online option is known as Office Web Applications it is available on Internet Explorer, Safari and Firefox.

Managing your files, presentations, spreadsheets and charts is a breeze with the new Microsoft software. The new software includes the enhanced features of Word, Excel, Access, Outlook, Publisher, FrontPage and PowerPoint. Outlook is even made more sophisticated and even made more powerful with its Social Connector feature for SharePoint, LinkedIn or even the most famous Facebook.

If you have experienced Microsoft Office 2007, you will surely love the Ribbon on Word 2010 with more functionalities than its previous version. It provides more tools for editing documents and pictures or images integration for creative results. PowerPoint gets highly creative and technologically advanced with the Broadcast Slideshow feature. Other functions include new content auto-highlight, faster synchronization, real-time changes display, version support and author bar color-coding. It even includes the lucrative audio/video editing, translation tools, newly released photographic effects and help guide.

Working with your accounts and financial records for improving sales, productivity and profitability is so easy with Microsoft Excel. Excel now uses Slicers, PowerPivot and Sparklines to e manage data easily in cells for greater accuracy and precision. It is even equipped with enhanced macro support in getting more tasks easier. It is also a quick reference for decision-making analysis with HPC integration.

Virtual hosting clients could greatly benefit from the collaboration features and remote accessibility with Microsoft OneNote. Get a powerful online notebook with all your files intact with greater collaborative capabilities and social connectivity. The system allows Outlook task creation, math equations support, improved search functions and link integration.

Source: http://goo.gl/KbLSc

5 Features That Make Microsoft Office 2010 a Must-Have

Microsoft has already made its official release on May 12th, 2010 of the newest version of Microsoft Office 2010. Microsoft has added a lot of new features that will change the way you create and manage your documents and media presentations. This article is going to cover the top 5 features of the new Microsoft Office 2010.

1. Word

Photos. In Microsoft Office 2010 Word you have a lot more capabilities. You can edit the photos right in your Word document, applying color changes, editing the photo background such as removing objects that you don't want and saving it as a new image. Also, there is more flexibility on word art. There are also changes with the Search feature, a paste preview option. There are a wide range of options with text effects. You can change regular text into word art with text box feature.

2. Excel

Graphs. In Microsoft Office 2010 Excel the biggest change it the ability to have a graph in an individual cell, known as the Sparklines feature, as opposed to the charts in Microsoft 2007 version. Make your spread sheets easier to follow and more precise with this feature as well as others like PivotTable to filter and segment data in multiple layers using Slicers to analyze more efficiently and spend less time with the formatting.

3. PowerPoint

Videos. In Microsoft Office 2010 the PowerPoint program now allows video media in your presentation with options to edit, set poster frames, and changing of contrast, color and others. Microsoft introduced a brand new feature called Broadcast Slide Show which is a service that allows you to share your presentation with others via the web and the other viewers needn't have PowerPoint to view!

4. OneNote

Digital Notebook. With Microsoft Office 2010 OneNote feature you can organize, track, and share text, picture, audio, and video notes. You also have more control over notes with other new features such as auto highlighting, Linked Notes and version tracking.

5. Microsoft Office Backstage

New file menu. Microsoft introduced this new feature and this new more view replaces the traditional File menu by providing one common area for your management of files, such as share, print, save and publish. The addition of the enhanced Ribbon on all Office 2010 applications allows quick and easy access to file commands and also makes it simple to customize tabs so you can have your own unique workspace that is conducive to your style of work.

Source: http://goo.gl/hndY9
Related Topic:-
Microsoft Office 2010 64bit RTM Activator
Microsoft Announces Office for Mac 2011
Office 2010 System Requirements
What Is the Best Microsoft Office Suite Package ?

Office 2010 Support

Tuesday, May 24, 2011

Microsoft Office 2010 Compatibility

Microsoft Office 2010 has been a great release from Microsoft in the year 2010. It is the successor to Microsoft Office 2007, and contains a host of new options. The Office Suite 2010 sports a highly refined user interface, with good colors and a great working environment. The Office Suite 2010 also comes with a good troubleshooting program, which offers extended file compatibility and a much more polished experience for its users. The Office Suite 2010 is also usable on Windows XP Service Pack 3(32bit), Windows Vista Service Pack 1 and Windows 7. For the first time in the history of Microsoft, a 64 bit version of Microsoft Office has been made available to users with the introduction of the Office 2010. The Office 2010 also marks the debut of free online versions of famous Office applications such as Word, Excel, PowerPoint and OneNote, which are featured by all the popular browsers, such as Google Chrome, Internet Explorer and Mozilla Firefox.

The Microsoft Office 2010 Compatibility Inspector extracts a comparison between the existing codes and the Office 2010 object model for known properties and methods which might have been updated. The Office 2010 Compatibility Inspector can be used to run on various different projects. An option is also provided where you can run mark certain areas in the code which might have been identified by the text search as a potential object model match. The marked comment would show all information which was found with the text search and a potential suggestion to an online link that might be helpful for use. The Office 2010 Compatibility Inspector also integrates itself with the Microsoft Visual Basic Applications 7.0 (VBA 7) and the Microsoft Visual Studio 2008. The Microsoft Office 2010 Compatibility Inspector comes with a simple scanner in which all the helpful links and recommendations are updated from a link to one central server location, which makes the software very easy and completely hassle free to use. While using it, the Microsoft Office 2010 Compatibility Inspector can also generate automated summary and detailed reports that can be used by users to avoid further problems. In the summary, the total lines of the scanned code and the total lines which are recognized as possible replacements for the object model changes are included. On the other hand, the details report consists of the module name, line number, and links to remediation for every recognized problem which might have occurred as well as the color coded flags for quick help and guidance. Overall, the Microsoft Office 2010 Compatibility Inspector is a highly helpful tool which can be easily downloaded from the Microsoft website. It helps keep your Office Suite up to date, by automatically checking with the central server for new updates.

Source: http://goo.gl/vx92o

Tech Help For Microsoft Office 2010

Office 2010 Support
By using the latest computer technologies first, such as Microsoft Office 2010, you will improve your business applications significantly. Your Microsoft Office 2010 will come with features that will lead to integration of your online computer use with your PC more directly. This will be the continuation of trend which was there strongly in Windows XP and Windows 7.0.

Today, you need to design your official applications making use of more efficient database management system. This will give your official applications a touch of advances in relational database management system. Such relational database management system makes your data searching and data organization more compact and more professional.

You need to decide whether using Microsoft Access will be more relevant for your business enterprise needs or using Microsoft SQL server will meet your need the best. From your computer forum, you also need to decide whether Sybase or Oracle can give you advantage over Microsoft SQL server. These are the things which you should consider strongly and discuss with your tech help experts at your computer forum before reorganizing your database system in the much-awaited Microsoft Office 2010.

As it is anticipated by tech help experts in popular information technology forums, your Microsoft Office 2010 will be much more user friendly in terms of integration with your relational database needs. For instance, you can now operate a database system which makes full use of Microsoft Access as well as Microsoft SQL server.

Today, Windows integration with latest online tools such as Windows Live only points that future users of Microsoft Office will find it more and more easier to relate their online use with their Microsoft Windows. It is predicted by tech help experts in popular technical forums that features such as Windows registry will have better monitoring system in place for computer security-related issues. Online spyware invasion which can put your confidential data into threat can be checked more precisely. This will lead to better management of your email and confidential data on your PC system.

Also, it will not be surprising that Windows Office 2010 will come out with still fresh improvements in Microsoft Word and Microsoft Excel. Microsoft Access will have more advanced features that will try to meet some of the needs of relational data base users.

Today, what you need to understand is how you can use Microsoft Office 2010 early and get a competitive advantage. Such first use of computer technology will go a long way in making your business get an edge over your rivals. As a result, you should look in a good computer forum ways by which you can develop your own computer applications for your personalized needs by using Microsoft Office 2010.

Source: http://goo.gl/LjAXM

Using the Templates in Visio 2010

There are many, many templates within Visio 2010 and although they are ordered in logical groups, it can be very overwhelming for the new user. Visio can be a useful tool in many different areas of our working life and the templates can help even the novice user get started. When considering the best way to use Visio templates, let us examine some key uses. The templates within Visio do not work in the same way as a template in Word. Because the purpose is the creation of diagrams, the templates are broken down into types of symbols that would go into a particular type of diagram rather than a set document where you personalise set items. For example, selecting the flow diagram will give all the flow diagram symbols which can be clicked and dragged onto the diagram.

As an example, select a new document and go to the 'Maps and Floor Plans' section to present a variety of floor plan template types. In the example of Office Layout, the items are arranged in groups such as Office Equipment which includes the symbols for power points and scanners. The user can easily flick between these groups to find the appropriate symbols. It may be that the average office worker would not consider an office plan as relevant to their own work. After all surely this would be most useful to an office designer or decorator? This is not always the case. When new people join offices, it is often the case that they are presented with many different people and cannot remember all the names. A Visio diagram could be designed to show the office plan along with the locations of all the employees within the team.

Another worthwhile template is the Organizational Chart which also comes in a wizard form. This is a useful tool when considering how you will present your team and company to any new team members or clients. There are many examples when external people may be interested in the set-up of the company or team. This could also be broken down into team members for a particular project. If a client is being briefed on the team members that will be working with them on their project then this kind of diagram will affectively convey the hierarchy. Their contacts will be project managers who will work with the designers, the developers and the testers. The diagram could also include some personal information such as telephone numbers and email addresses. This kind of diagram could be printed out for them for use as a quick reference wall poster.

The Business, Flowchart and General templates cover a range of more general diagrams useful on a day to day basis depending on the type of business you do. There are general flow diagrams and charts which can be useful as part of presentations in any area. Professional looking visual aids are invaluable as a resource for presentations. The Brainstorming diagram would be a clever way to create a neatened up summary following a brainstorming session where lots of ideas were thrown on a white board. In this situation it may be helpful to use this diagram template and then send a copy to all attendees as part of the meeting minutes.

Source: http://goo.gl/SBGki

Seven Pillars of SharePoint

Introduction

Several months ago I wrote a white paper titled Stop - Don't be the Next SharePoint Disaster. Judging by the feedback and downloads it was definitely well received, with many readers out there telling us they had come up against some of those problems themselves.

However, not all readers were happy, some commented the white paper was too much about what not to do and not enough about actually to do. They knew there SharePoint deployment was a disaster (they didn't need us to tell them that) what they did need was some advice on how to turn it around and make it a success. In response to this feedback I decided to write second white paper to outline the steps needed to take to make your SharePoint deployment a success. I call this plan for success the Seven Pillars of SharePoint.

Creating a successful SharePoint deployment is like building a house - before we start picking wallpaper and HD TVs for the inside we have to build the house, and before we can build the house we need to dig the foundations. The Seven Pillars of SharePoint are the foundations of the house - if they are strong and robust the house will last for years, if they are shaky and incomplete the house will come tumbling down around our ears.

Pillar 1 - Corporate Strategy

Once the decision has been made to use SharePoint it is important to document why SharePoint was brought in, where it will sit within the organization and the functions it will provide. This document should be agreed by all involved and kept for future reference, this will become your SharePoint Strategy Document. As simple as this sounds without proper documentation it can be easy to forget what SharePoint was supposed to do for the organization and why you even had it in the first place. The SharePoint Strategy Document should provide continual guidance as to what information is to be held in SharePoint, and how that information needs to be managed.

It is also essential to decide on the scope of SharePoint at this stage, without clear guidance on what functions can be contained in SharePoint and which functions can't, scope creep can set in. Scope creep can lead to the project growing without guidance and can end up in disaster. The group responsible for creating the strategy document and ongoing governance are called the SharePoint strategy team; this team should consist of representatives from the stakeholder groups affected by SharePoint. This team will be responsible for creating the corporate strategy, implementing, managing and maintaining it.

The strategy team should also cover the following areas in the SharePoint Strategy Document:

•Information Architecture
•Project Management
•Site Policies
•Deployment and configuration
•Code Management
•Branding
•Testing
•Information Management
•Operational Concerns
•Education and Training
•Site Taxonomy

Pillar 2 - Change Management Process

In order for SharePoint to grow and evolve with the organization users/stakeholders must be able to request changes. The first step in this process is setting up a mechanism for users to request a change; this could be done through the site as a survey or list. The strategy team should convene regularly to analyse the change requests. Initially they should check that the requested change is aligned with the overall objectives of SharePoint Strategy Document as discussed in Pillar 1 - The Corporate Strategy.

If the change request does not fit in with the strategy the team must feedback to the stakeholder and explain why the change was not implemented. If the requested change fits with the corporate strategy then the request needs to be passed onto the technical team for them to conduct a resource analysis on it. Once strategy team have a business case for the request with the resource information they are in a position to decide whether to implement or not.

This process must be in place from the start of a deployment to make sure all changes are analysed and implemented properly. Without this process the site would either:

1) Stop growing and remain static, or
2) It would grow chaotically and become unworkable.

This process must be applied to all change requests no matter how small or large. The process control works best if applied consistently to all suggestions, without proper guidelines a perceived small change could result in a major headache for the strategy team.

Pillar 3 - Back Office Administration

Prior to implementing the SharePoint deployment the back office team will need to decide which version of SharePoint to install Windows SharePoint Server 3.0 (WSS 3.0) or Microsoft Office SharePoint Server 2007 (MOSS). If MOSS is selected a further consideration is which version to go for Enterprise or Standard.

Once these decisions are made (and licensing has been thoroughly investigated) the next decision the back offices has to take is to decide on the technical implementation and the specification of the hardware needed. These decisions are all based firstly on the expected traffic. Once the back office team has installed SharePoint there next task before any work begins on the SharePoint environment is to test the backup and restore procedures. Without a tested backup and restore the entire SharePoint deployment is put at risk. Only proceed with further developments when the backup and restore procedure works successfully.

The final task the back office staff must complete is to create a disaster recovery document; this document will detail exactly what to do if a disaster should occur. A disaster recovery document should contain a complete set of instructions including screen grabs of how to bring the system back following a complete outage. This document should be a complete step by step guide that can be followed by a non-technical member of staff.

Pillar 4 - Training

Training is essential for a successful SharePoint deployment, without training users will not be able to use all the functions within the site and the deployment could fail. Getting users comfortable with SharePoint and familiar with the site will improve user participation and increase the likely success of the site. Detailed training analysis is required to decide on the levels of skill within your organization and how this maps on to SharePoint. Training is typically split into the following areas:

Server Administrator- This training is aimed at the person(s) responsible for maintaining the servers SharePoint is located on.

Super User- The super user is responsible for 70% of the configurations of the site. This person should be IT literate and should be a proficient user of Microsoft Office. The super user should also have the ability to take business problems and map them onto SharePoint - this role is perfect for a business analyst

End Users- End Users account for the majority of SharePoint users; end users interact with the site most regularly and use information on the site to complete their job. It is important that this group feel comfortable with the site as they will generate the most traffic, without their interaction the deployment is put in jeopardy.

This breakdown covers the majority of SharePoint users found in most organizations. If your organization has the skills to develop in-house then the following two areas of training will also need to be addressed.

SharePoint Designer Developer - As we can see from the role of the super user 70% of the organizations bespoke needs can be configured by this function. A further 20% can be customised by using a tool called SharePoint designer. This tool allows for codeless customisation. SharePoint designer allows the organization to create more complex workflows, non-standard data sources and much more.

The SharePoint Designer Developer is required to have a high level of technical IT skills but does not need to have code.

Visual Studio Developer - The final 10% of an organizations needs has to be developed using Visual Studio. Developers can create even more complex workflows, they can surface highly intricate data constructed from many disparate legacy systems - in fact just about anything that an organization needs to happen can be created by the Visual Studio developer.

The person for this role should already be a software developer with knowledge of Visual Studio.

Pillar 5 - Clear Ownership

It is imperative that the SharePoint site is owned by somebody - the question is who? As mentioned earlier the ongoing governance is the domain of the organization's SharePoint team. Therefore it would seem logical that this team owns it.

The problem arises when we consider ownership of content, who is responsible for what, who owns the documents, who owns the various sites and sub-sites, who's responsible for deleting content etc. All of the above can be resolved by clear usage policies, from the start of the deployment users need to be clear on what they own, what they can delete and when.

The cornerstone to this is the ability to create and deletes sites; the business will need competent guidance in this area. Users will need to be absolutely sure under what circumstances they can create a sub-site. Once created the guidelines need to be very clear about how long the site can stay open if there is no activity - remembering that the person responsible for creating it may no longer be in post.

Pillar 6 - Technical Development Process

Once the organization starts to leverage SharePoint there will be an increasing desire to enhance the product by adding functions and configurations. To do this safely the business will need a safe, efficient and repeatable process. Microsoft has enabled this in advance by including the notion of features into SharePoint.

Once a widget has been created for the SharePoint site it is uploaded by a designated person, this then becomes a feature available to the site. Once the feature has been uploaded it can be turned off or on with a click of the mouse from the Site Settings page. This is important as if there are errors in the feature a non-technical user with the correct permissions can switch the feature off and it will no longer be active. This reduces the amount of time the feature is available and reduces the need for technical involvement.

It is also important for the organization to implement a Develop-Test-Deploy procedure for new features and site designs. This procedure should take place on a completely separate set of hardware from the main deployment. This hardware can also be used as a backup to the main server as part of the disaster recovery plan.

Pillar 7 - Ongoing Maintenance Tasks

Maintenance to SharePoint takes two forms change requests (as mentioned in Pillar 2) and ongoing maintenance tasks. Ongoing maintenance task are defined as tasks that are completed on a daily, weekly or monthly basis to keep the site updated. These maintenance task do not affect the structure of the site, its functions or the overall look and feel, if they do then they are classified as a change request and must go through that process. An example of a maintenance task would be adding announcements to a team site, or adding a column to a list.

These smaller everyday tasks are the very tasks that keep the site alive and relevant. It is important to take these task into account when planning for a SharePoint site, the strategy team must consider who is going to complete these tasks and at what frequency. SharePoint works at its best when ongoing maintenance tasks are delegated to multiple End Users within each site. This allows site owners and participants to have more control over their site; it also stops a bottle neck forming when the responsibility for these tasks fall to one person.

Source: http://goo.gl/Onni7

Communication Within an Office

Strong communication links are vital to the wellbeing of a team. The most effective links occur naturally- for example, in casual conversation- but these will need supplementing by new technology. How a team communicates internally depends on its size and the location of its members.

The most effective method of communication is informal direct conversation and for this, ideally, team member within the office should have easy access to each other at all times. It is preferred that they sit close by in the area allotted for that particular work force.

If certain members of a team are situated off campus, it is important to establish efficient communication links like telephones, fax, emails, or video, between all the locations to ensure that dialogue can still flow freely between the parties.

There are many methods of communication within an office, whether formally or informally, within its own organization or externally. These include:

1)Constant casual conversational links between colleagues. These create an informal 'grapevine' throughout the organisation.

2)Traditional methods of communication such as paper memos, circulars letters, reports, notice boards, faxes, and telephone calls are all part of the methods of communication within an office space.

3)Electronic means such as emails, intranet, internet, and groupware facilities.

4)Video conferencing facilities and video telephones that can reach right across the international business world.

Whatever communication systems are used, remember that they are all supplement to, rather than a substitute for, face-to-face meetings.

In any organization, many modes of communication exist side by side. You cannot stop the grapevine technique from working and it is indeed one of the fastest and most effective methods of communication.

Communication skills on an individual basis should be strong and clear. Clarity is an important feature of communicating at your job. Communication in the office depends a lot on the sender and well as the receiver and also the re-sender.

Communication skills are important as the basic daily information travels through human beings. Communication also depends on knowing the facts and figures of the conversation and it is important to be audible at the same time.

Mumbling and fumbling are bad ways to go about communicating in an office. Communications skills are developed mostly through listening and then speaking more and more. Communication is important within an office as many instructions are followed and passed on at the same time through the method of communication.

Source: http://goo.gl/U2uqp

A Review of 2003 Microsoft Office

Similar to the earlier versions of Microsoft Office, the 2003 Microsoft Office is a package of software programs designed for various office work activities. The programs Excel, Word, Access, Outlook, OneNote, Visio, PowerPoint, InfoPath, FrontPage, Project, Publisher, and Live Meeting are included in the 2003 Microsoft Office. The 2003 version of Microsoft Office combines them all together under a sort of bulk rate price tag but each of these programs is also sold as a separate software product.

This version of Microsoft Office boasts a more complete package than any of the previous versions. It offers more programs, and the most up to date versions of the software available. Of course, the older versions of the Office package are still perfectly good. In fact, I'm still using the 2000 addition, and am perfectly happy with it.

You can be easily sucked into the hype over the 2003 Office deal only to discover that you didn't really need the 'improvements'. Like all software companies, Microsoft is update crazy. Microsoft newer versions represent an entire new product line for a minimal cost to them because they are basically the same thing as the older version.

The Microsoft Office concept is a huge success for the software giant. Just about every computers that major businesses own has a copy of 2003 Microsoft Office or some earlier version. You can do just about anything including writing form letters, tracking data, creating visual presentations, sending emails, creating graphical designs, combining text and graphical images, and arranging online meetings through 2003 Microsoft Office programs.

I use Excel, Word, and PowerPoint most of the time. Anyone who does any kind of work involving presentations, writing, and organizing data will rely heavily on these three programs. These three programs alone make the 2003 Microsoft Office package a good deal. Excel and Word are vital programs for personal use, even if you don't work with computers because they make letter writing and tracking your finances much easier.

I highly recommend picking up 2003 Microsoft Office if you don't have any Microsoft Office versions, and don't even have Word, or Excel. It is available online from just about anyone, and any stores that carry computer software will have it as well. You probably don't really need to get 2003 Microsoft Office if you already have an older Office version. You might want to get it if you do a lot of office work and are interested in the new programs that come with the package.

Source: http://goo.gl/snTmO

Reusing Content Using Microsoft Publisher 2007

If you are creating a long publication or several similar publications you may find that you wish to duplicate certain items. This could include a picture, a design, a logo, or a slogan. You can then place them in several different locations within your publication.

To duplicate items, first go into your publication and select the item that you wish to be duplicated, and then you will need to add it to the content library. Click the item from content library button to display the content library task pane.

Now click on add selected items to content library. In the dialog box that appears, you will need to type a descriptive name for the item, select the check box for each category you want it to be classified as and then click on ok. When you wish to later find an item within the content library, select the category or the type of item that you want.

When you wish to insert the item into the publication, point to the item in the library. Then click the down arrow, and, from the drop down men, choose insert to insert the item onto the current page. Alternatively, you can choose copy to copy the item to the clipboard so that you can paste it into the locations you want whenever you wish.

To conclude, it is easier to reuse previous content than many people realise. Instead of returning to the first use of the item and copying and pasting it where you need it, you can simply place it in the content library. You can then insert that item later on wherever you want with just a couple of mouse clicks.

Source: http://goo.gl/86Iwu

What's New in Microsoft Access 2010?

There are features tailored according to the employees in "roles such as human resources, research and development professionals and sales persons." Microsoft has incorporated the feature of Share-point server in office 2010 borrowing the ideas from "Web 2.0" when it was implemented on internet.

The international standard version of office open XML file format, ISO/IEC 29500:2008, can be supported by Microsoft office 2010. Transitional variant could only be supported by office 2010 in its pre-release (beta) form and not the strict. An OASIS standardized Open Document Format (ODF) can be supported by Microsoft Office 2010.

There are some features included such as a background removal tool, a built in screen capture tool, new smart templates, a protected document mode and author permissions. The office button in 2007 version is replaced by a menu button known as backstage view which leads to a full- window file menu. This helps in giving a easy access to functions such as sharing and printing. The menu button accessibility regression in 2007 no longer follows Fits Law. In all office applications there is a modified ribbon interface present which includes One Note, Project, Vision, publisher and Outlook. In windows 7, office applications have functional jump lists which allows the user to access the relevant tasks and recent items to the applications.

Social connector is a new feature in Microsoft office 2010. This enables the user write e-mails keeping in track of their friends, family and colleagues by viewing past communication history and status updates. When the users view their emails a name, title and a picture is available for the person they are contacting. The social connector cannot work on office 64 bit, Microsoft suggests to use 32 bit products. Sync feature also does not work on x64 bit of office 2010.

Features of Office 2010 include:

* Background Removal Tool
* Ribbon interface and Backstage View across all applications
* New text and image editing effects
* Jump lists in Windows 7
* New Smart-Art templates
* The Word 2007 Equation editor is common to all applications, replacing MS Equation 3.0
* Letter Styling
* New animations in Power-point 2010
* Screen Capturing and Clipping tools
* Live collaboration functions

Microsoft access can be used to create desktop applications but the web development is lacking. For access developers installing access services on Share-point server and then using the web development tools within access is the most natural approach. However the introduction to Share-point will increase the cost and introduce some other complications.

Source: http://goo.gl/Wn5SN

OneNote Wonders - Discovering the Greatness of Microsoft OneNote

Microsoft OneNote is a fabulous, yet often over-looked program. In this article I am going to highlight some of the features and uses of OneNote.

1. Organize your "stuff."

The core strength of OneNote is its ability to help you get and stay organized. You will love that you can store, tag and manipulate just about anything, such as pictures, text, digital handwriting and even voice.

One of the best things about OneNote is that you can write anywhere on a page and/or move each note box anywhere on a page. Not only that, but you can drag and drop whole pages, sections and even notebooks.

It is very easy to take screenshots of websites or documents. The only caveat is that the screenshot is automatically saved as an unfiled note instead of directly to the page you are currently working on. (It's not really a big thing though - it's easy to move it to where you need it to be.)

You can create Microsoft Outlook tasks directly from OneNote and vice versa. You can also send info back and forth between OneNote and Microsoft word, as well.

OneNote synchs with mobile devices so you can access OneNote from anywhere. You can send pictures or text from wherever you are directly to OneNote and ensure that you never forget or lose that valuable piece of information.

2. Tag and search.

OneNote has a powerful search function that allows you find what you need quickly and painlessly. You can easily search by tag; however, if you need to find something you didn't tag, you can easily search by word or phrase.

Tags are a great way to keep track and find your important messages, notes and to-dos. The tags are also customizable, so you can change, create or delete tags at whim.

You can also create a summary page of all your tagged notes to keep them organized and easily accessible. You'll love this! By creating a summary page of all your tagged notes, you'll be able to see all your tagged items at once.

3. Set your privacy settings.

Working on a group projects with clients, associates or other groups? No problem. OneNote allows you to store notebooks in a shared location or SharePoint site, so everyone has access to the notebook at the same time. Every time someone adds, takes away or modifies the notebook in any way, it is immediately and automatically updated for everyone.

Want to share a note page with someone who doesn't have OneNote? No problem. You can easily email a note page directly from OneNote. The note is either sent as an html attachment or sent in the body of the email.

Want to keep a notebook, page or section for your eyes only? No problem. You can easily create password protected sections or notebooks to ensure privacy. Keep in mind, though, if you forget or lose your password Microsoft can not retrieve it. So write the password down and keep it in a safe place, just is case!

4. Side note.

Another handy feature of OneNote is "Side Note." Side Note acts like a "sticky note" where you can jot down snippets of information, ideas or things you want to remember without having to keep OneNote open all the time. Side Note is unobtrusive and hides under your other windows until you need it.

You can use it to do a quick "drag & drop" for website links during research projects, type in a quick note to yourself as a reminder, or use is to keep your to-do list in a safe place that won't get lost! All the information is automatically added to the unfiled notes section of OneNote for you to organize later.

Source: http://goo.gl/NS3M0

Microsoft Outlook Help and Support

Microsoft Outlook is one of the most widely used email clients, but most users are unaware of its all features. Outlook is believed to be the best email application for business persons who require managing lots of emails in one go. If you are only using it for sending and receiving emails, you are wasting the caliber of a great productivity tool!

You can use Microsoft Help to keep a track of your to do list with the help of setup rules option. For handling outlook problem we have to need Microsoft outlook Support. The email client offers rules creation option to its users, using which you can perform following functions:

Assign categories to your tasks

If you have a plethora of emails on your task list, you may have found that viewing them all on your screen is too overwhelming to be helpful. However, assigning a proper category to each task allows you to group similar tasks, such as telephone calls or errands, so you can look after several at the same time. You can create your own categories to replace or supplement the default categories supplied with the program.

Enter priorities for your work

Microsoft Support lets you to arrange and view your tasks by category, priority, and due date. Entering this information will allow you to reap the benefits of using an electronic task manager over writing details over paper every time.

Create tasks from an email message

Drag and drop a message from your inbox directly into your task folder and create a new Task. Edit the subject line and other details as required. Save the task, and delete the message or move it to a proper folder. This is the electronic equal to taking a piece of paper out of your in tray, placing it in an action file on your desk, and adding it to your to-do list.

To set-up email rules in Microsoft Outlook and Outlook Express, you can consider taking help of computer support resources. They have got the best email support specialists to help you out with everything. Indeed, email support services are gaining in popularity with businesses as they need an effective email management.

Source: http://goo.gl/M3JJe

5 Tips for Using Microsoft PowerPoint 2010

Presentations are arguably the most important aspects of a professional life. When applying for a job, you'll often be asked to give a presentation. When making a proposal, you will give a presentation. If your company is a frequent attendee at events, you will likely also be presenting there. In short, your skill with PowerPoint can all but determine the course of your career. Here are a few tips to help you truly excel at this important task.

1. Embed video. This is an exciting new addition and can really help you to liven up your presentations, particularly at shows. You're able to make your presentations more interactive and exciting without switching awkwardly between programs; instead, everything stays in just one place for maximum ease of use. You're also able to edit your videos, so you can upload them without worrying how they'll look and change them once you've had a chance to monitor them in action.
2. Share access. New, real-time features allow more than one person to edit any given PowerPoint presentation at a time. You'll be able to see the changes your colleagues are making and talk about them in a sidebar without any extra effort from either of you. This feature is perfect for businesses spread out in multiple locations, as you can ensure a united message no matter who is working on the presentation or where they're giving it. It also makes it easier for various employees to read over and correct missteps, misspellings, or add exclusive information.
3. Share your presentation. If you're looking to increase visibility for yourself or your company, there's no easier way to do it than by sharing your presentation online, where thousands of people can access it and learn all about you without paying the price for a conference. This also makes it easy for you to broadcast to multiple people who couldn't make it, ensuring that your message gets out to everyone who needs to hear it. Microsoft's service will also maintain all of your formatting, even for those people who don't have PowerPoint installed, so your presentation will look professional and polished regardless of who is looking at it.
4. Learn how to use Backstage view. All of Office 2010 has been revamped with this new menu, which replaces the old file menu. It provides a fast, centralised way to organise all of your tasks and provides some extra, exciting features, such as the ability to compress audio and video in presentations to save space and reduce loading time.
5. Take your presentation with you. No matter where you are, you can probably access your presentation. If you think of a last minute change but your file is on a different computer, you can still access it through the Microsoft PowerPoint Web App if you've enabled it. You can then access your presentation and make small edits through your Internet Explorer, Firefox, or Safari browser. Similarly, you can access your presentation for small edits on your mobile phone if you've purchased Microsoft PowerPoint Mobile 2010. This is particularly optimised for Windows mobiles, so if you have one of those, it may be worth the investment. You'll even be able to watch your presentation in full.

Source: http://goo.gl/PHbRT

How to Make Brochures on Microsoft Word


An easy way to effortless brochure printing is to go to the official site of Microsoft Office on the web, and download a brochure template. There would be text written on the template, and so, you just need to replace it with your own text and images. Simple as that. However, if you subscribe for zero plagiarism, create your own template on Microsoft Word and get started. Here's how:

* If you see brochures, you'll notice that most brochures are either bi-fold or tri-fold. Let's consider a bi-fold brochure, as it's comparatively simpler.
* Go to File, and click on Page Setup. The reason for this is that you need to set adequate margin space in order to create a clean look of your brochure.
* When you've set margin for the page, add columns to the page as required. For that, click on Table, and select Columns. As per the required number of columns, create brochure panels.
* When you've created columns, click on the first column, and go to Insert. Select Break, and click on Column Break. This will allow you to add paragraphs for information purposes. It's upon you how many breaks you want to put.
* Type relevant information, add images that you can download from the Internet, and when all's done, go to Insert, click on Break, and this time, select Page Break. This will take you to the next page of the brochure.
* Repeat the steps mentioned above, in accordance with what kind of data you want to put, and what images are necessary for your brochure.
* Lastly, when you think you've done a great job, save the copy, and get a print out of it. That's how you make brochures on Microsoft Word.

Source: http://goo.gl/4Dbxw

How to Install MS Office 2003?

Microsoft Office 2003 software is developed by Microsoft for Windows and other operating systems. Its main applications are Word, Excel, Outlook, PowerPoint and Access. It is most popular suite as it has been the most widely used since its versions for Windows 1.0 which was launched in 1990.

If you want to install Microsoft Office 2003 on your system then follow these guidelines:

STEP 1. Insert the Office 2003 Installation CD into your computer’s CD drive. It will take few seconds to start the installation process. If the installation does not start automatically, open 'My Computer', then open the "OFFICE11 CD", and double-click the "SETUPPRO.EXE".

STEP 2. Now the setup will prompt for the Office 2003 product key.

STEP 3. Type the product key in the key field. Enter only five characters per field box, and make sure that there are a total of 25 characters. After entering the complete product key, click 'Next'. If you are unable to find the product key on the CD then click on the Windows help icon on the product key page to open the Microsoft help topic page.

STEP 4. The next step of the Office 2003 setup will prompt you for your user name, initials, and organization. Click 'Next' once you enter this information correctly.

STEP 5. The next screen shows the End-User License Agreement (EULA). Now click the checkbox at the bottom corresponding to "I accept the terms in the License Agreement". Without accepting the EULA, the setup will not proceed further, so, it is recommended that you go through this once. Then click 'Next'.

The next window shows the installation options for MS Office 2003. If you want to install every application that MS Office provides, click the selection button 'Complete'. Then click 'Next' at the bottom of the window. This will start the installation process. The other installation options are as follows:

Typical Install: As the name says this option installs the applications and options most commonly used by the people.

Minimal Install: This is a basic installation that has a viable choice if you're have low hard disk space.

Custom Install: Here's where you'll find maximum configurability. If you have a good idea of how you'll be using Office and its individual applications, this selection will let you tailor the installation more tightly to your specific needs.

Source: http://goo.gl/rtejY
Related Topic:-
Microsoft Office 2010 64bit RTM Activator
Microsoft Announces Office for Mac 2011
Office 2010 System Requirements
What Is the Best Microsoft Office Suite Package ?

Office 2010 Support

Thursday, May 19, 2011

Microsoft Project 2010 - Do You Need to Upgrade ?

The internet age is characterized by fast technological change and constant updates and advances. Ten years ago, nobody had heard of Facebook or Twitter. Five years ago most people still thought a Blackberry was a fruit. Two years ago, just a decade after Jorn Barger coined the term "web-log", blogs written by Buddhist monks constituted the primary news channel during the Burmese protests.

And now, yet again, Microsoft is marking a shift in way that the internet community works by launching a new generation of MS Office products, including Microsoft Exchange Server, Microsoft SharePoint Server and Microsoft Project 2010.

What's changed?

The main focus of the Microsoft 2010 products is on the increasingly blurred boundaries of work/home and computer/phone, the consequences partly of technological advances and partly of the changing business environment. Customers, suppliers and even employees are drawn from across the globe, necessitating flexible working hours and locations.

The Microsoft 2010 suite integrates various forms of communication, allowing users greater control over what, when and how they talk to one another.

MS Project

The first version was released in 1984 by a company working for Microsoft. Since then, users have seen a revolution in project management software. The latest edition, 2007, enables project managers to create complex Work Breakdown Structures, estimate costs and resources, experiment with "what if" scenarios and create comprehensive project documentation at a mouse-click, using templates.

The 2010 version will be released in the first half of 2010. Apart from the initial press release on April 15th 2009, Microsoft are keeping quiet about the specific features of the new product, which will be unveiled at the Microsoft Project Conference in September 2009.

Which version should you use?

Some project managers still use early versions. However, for most projects and project managers there are clear advantages to upgrading to the latest edition:

o Enhanced features enable more efficient planning, monitoring and control

o Optimized compatibility between MS Project and other software programs

o Up-to-date training ensures users can work with any edition of MS Project

Summary

The release of 2010 version will not necessarily entail throwing out 2007 version and retraining every staff member from scratch. However, it is in the interest of every project manager to remain informed about the new capabilities of MS Project 2010, and to update their knowledge through training-courses and tutorials. In the changing world of modern business, keeping up with technological advances is essential to survival and success.

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Why Switch to Microsoft Office 2010 ?

Operating System SupportMicrosoft Office 2010 is indeed a total solution package to the very hectic business world. It may be a very good idea to receive Microsoft Office 2010 education instantly to maintain yourself up-to-date and to give you the vast professional development chances for success. You will need to know how to employ these purposes as a way to remain aggressive in today's business world.

One of the vital expected alterations to your brand new Microsoft Workplace utility would be the addition of the web-based version of it, meaning that it is going to be available online. In order to make the most in this option, it is certainly recommended to take a series of Microsoft 2010 training. The online option is known as Office Web Applications it is available on Internet Explorer, Safari and Firefox.

Managing your files, presentations, spreadsheets and charts is a breeze with the new Microsoft software. The new software includes the enhanced features of Word, Excel, Access, Outlook, Publisher, FrontPage and PowerPoint. Outlook is even made more sophisticated and even made more powerful with its Social Connector feature for SharePoint, LinkedIn or even the most famous Facebook.

If you have experienced Microsoft Office 2007, you will surely love the Ribbon on Word 2010 with more functionalities than its previous version. It provides more tools for editing documents and pictures or images integration for creative results. PowerPoint gets highly creative and technologically advanced with the Broadcast Slideshow feature. Other functions include new content auto-highlight, faster synchronization, real-time changes display, version support and author bar color-coding. It even includes the lucrative audio/video editing, translation tools, newly released photographic effects and help guide.

Working with your accounts and financial records for improving sales, productivity and profitability is so easy with Microsoft Excel. Excel now uses Slicers, PowerPivot and Sparklines to e manage data easily in cells for greater accuracy and precision. It is even equipped with enhanced macro support in getting more tasks easier. It is also a quick reference for decision-making analysis with HPC integration.

Virtual hosting clients could greatly benefit from the collaboration features and remote accessibility with Microsoft OneNote. Get a powerful online notebook with all your files intact with greater collaborative capabilities and social connectivity. The system allows Outlook task creation, math equations support, improved search functions and link integration.

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A Basic Introduction to Microsoft Visio 2007

Microsoft Visio is a helpful tool used to create diagrams for better understanding of a complex system. It is used by business professionals to find improvements in their system and to convey the functions of a system to other individuals. How a phone is built and how a website is organized are two systems with many steps and entities. Having a diagram to visualize both systems provide helpful information for managers to make better decisions.

Mapping out the floor plan of a building, detailing a product assembly line using a cross functional flowchart, and developing a diagram that shows how data moves through a network are just some of the things Visio can do. Professionals ranging from IT specialist, teachers, and web designers use Visio. It's a fairly simple program that many people can start using immediately. The program has an intuitive interface similar to Microsoft Office applications.

A new user would usually start by opening Microsoft Visio. The user will arrive at the Getting Started page with a list of Template Categories to the left and the Getting Started area to the right. Selecting a Template category will populate the middle with usable templates. The Template category list has a variety of different templates to start from including Block Diagram, Building Plan, Database, Network, Software, and Web Diagram. In each category there are several templates available. If we looked inside the Network category we would see a template for Active Directory, Basic Network Diagram, and Novell Directory Services. A template can be selected from the list and then created. Users can choose to start from a blank template if they want.

After selecting a template the user will arrive at Visio's new drawing interface. Depending on the template selected from the beginning the Shapes pane will populate with particular sets of shapes and stencils. If a shape cannot be found a search engine above the Shapes pane is available. Try typing the word "chair" inside the search box and hit enter, you will see the list populate with over fifty different chairs. A person will most likely find the shape they need using Visio's Shapes pane.

Before adding any shapes to the drawing it is usually best to setup the drawing area to the correct specifications. Users can access the page setup window to change page size and orientation. The measurements of a drawing can be specified to match the actual size of a system.

When a user begins to add shapes to a drawing it's best to have a rough sketch to reference. Having an idea of your system size will help make the process much easier. It will save time from having to figure it out as you go.

Each object when placed on a drawing page will have similar attributes. Most if not all objects can be resized, rotated, and copied. When selecting a shape, handles will appear around a shape allowing you to edit the shape.

Source: http://goo.gl/hwWci

An Overview of Microsoft Office SharePoint Server

If you're in business, you should really consider learning about and then using Microsoft's Office SharePoint Server. For any organisation that shares data on a daily (or perhaps hourly) basis, you need a server, but one that pulls together all the Office Applications without conflict or bugs. The SharePoint Server was designed exactly with this in mind.

What is it?

The SharePoint Server is a set of tools and facilities that can help an organisation be more effective in how it manages its content, searching, sharing part of the business, and improves the way information is shared. There are mini versions of this kind of practise already - you know if you add or edit notes on a document while you're editing it for a colleague? Or if a document is "locked" as read only so you don't get three people editing three different versions at once before merging? Think of the SharePoint server as a larger, more complex way of making use of these kinds of tools.

It's worth mentioning that after testing, Microsoft has (unsurprisingly) recommended that the SharePoint Server be used with MS Office 2009 applications. This is hardly surprising since it's the latest, most up to date version of the suite, and less likely to throw up errors and bugs. Some businesses still use NT or XP, but this should still mean you can use the SharePoint services.

What can I do with it?

Most businesses are highly collaborative these days: how often do you create a spreadsheet or document that only you will read and edit? Not very often. Usually, as part of a larger team, you'll have different groups of people accessing different Office documents at any one time. SharePoint has certain features to make this easier, such as keeping track of a document's life cycle (how many of us have been happily editing something, then see with horror that you're in the 2006 version because it looks and feels similar to the 2009 one?), RSS feeds, and the use of portals (or intranet sites: something most businesses have these days).

Search features are handy when you're dealing with so many different documents in so many different formats. Searches become more relevant, and the ways you can search are more flexible (wanting to see what the accounts team edited at the end of the last tax year, for example).

The chance of "messing up" a shared document (as per the previous example with three people editing something before a merge, losing 2 out of 3 sets of changes) is reduced if you use a shared server. There can be individual document levels and hierarchies - the work experience girl can't edit the MD's diary, for example! And major/minor work versioning - if you change a sentence, and I change a page, then the server "knows" and acts appropriately.

Security is also a hallmark of a decent server sharing system, SharePoint notwithstanding. Controlling who can (and can't) see certain sensitive business information is crucial, no more so than today where the Freedom of Information Act, coupled with the Data Protection Act can cause a lot of problems if breached. You can restrict access to whole areas of information, not just the documents inside (if you had a fraud investigation team, for example, this would be separate from other parts of the business).

Source: http://goo.gl/25Ihu

The Secret to Effective Office Communication

These days, everyone is looking for ways to cut overhead without losing productivity; doing more with less is the name of the game for businesses across the board. With a variety of options to choose from, nontraditional work environments may just be the secret to effective office communication in a shrinking budget cycle. These types of environments are designed to promote substantial reductions in both hard and discretionary costs while at the same time maximizing efficiency.

Advances in communication technology have made a wide array of new work situations possible. When given the option, many employees choose to work from home, which reduces equipment and space needs at the office. For the employees who still come to the office, hot desking lets them share work stations, a system that allows for faster response times and more targeted work functions. Hot desking not only minimizes the number of desks and computers that need to be dedicated to a department, but also encourages employees to adapt more readily to shifting time and space demands.

The use of communication technology can also have a major impact on the reduction of travel expenses. Wireless internet access from laptops and cell phones make it possible to conduct meetings, trainings, and assessments from home base, rather than requiring the entire team to be on location. The best part about using technology to reduce office costs is that many options are inexpensive to purchase and easy to use, making them accessible to businesses of all sizes and budgets.

Email is the most common key to successful communication among employees at all locations, whether remote or on-site. In addition to general messages, email can be used to share documents, photographs, and links to critical websites. With the proper safety measures in place, email is both fast and secure. Messages can automatically be saved for future referral.

Instant messaging (IM) takes email one step further, giving users the ability to share data immediately in an environment that promotes conversation and collaboration. Chats can be limited to just two employees or can include several at once, all able to interact in real time without leaving their stations. Using this type of communication in a virtual private network (VPN) provides an extra layer of security and privacy for delicate information.

While conference calling is a well established method of conducting a meeting with multiple parties at various locations, video conferencing adds a visual component that is essential for meaningful interaction. All types of presentations are possible, including status updates, educational seminars, and third-party marketing. Video conferencing can serve large groups of employees simultaneously, eliminating the both the financial and time burdens that the need for travel creates.

Departments with small staffs and single-office companies with limited budgets can take advantage of the many free email and IM systems available online. They also have the opportunity to establish collaborative relationships with public libraries and local school districts in order to have access to more advanced programs, such as VPNs and video conferencing. Businesses with bigger technology budgets can customize specific communications systems designed exclusively for the maximum efficiency of their own employees.

No matter the size of the office, it pays to take advantage of every type of communication technology available-as well as to think outside the box when it comes to facilitating the kinds of nontraditional work environments that increase efficiency while also cutting expenses. In addition to substantial savings in the bottom line, these methods can yield high dividends in employee morale. Greater flexibility, a better sense of interconnectedness, and a more streamlined focus will be the benefit for all.

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Microsoft Office 2010 Offers Virtual Hosting Customers the Right Features

The new Microsoft Office 2010 productivity suite, released in June, includes a broad selection of new and upgraded features. Primarily targeted at the business market, the updated version includes new ways to create, enhance, and co-author documents in PowerPoint, Word, Excel, and OneNote, connect with contacts and keep track of events in Outlook, and deliver presentations using the Web. Improvements to the core environment, such as the new Backstage View and additional file format support, round out the suite's new features.

The important additions for virtual hosting customers are the revised user interface and improvements to Outlook, Word, PowerPoint, and Excel. Professional Plus users will benefit from improved SharePoint integration and additional Outlook features.

Become Social Media Savvy with Outlook and the Social Connector
Integration with social networks, including LinkedIn and SharePoint, are included in the new version of Outlook, with Facebook coming soon. The Outlook Social Connector imports social network data into your contact list, displaying the online activity of business associates and friends. If e-mail recipients or meeting attendees have recently blogged on a subject or posted a link that's important to users on Facebook or SharePoint, users will be able to access that information right away. In addition, advanced e-mail management and calendar features make planning easier than ever.

Create and Collaborate with Word 2010
Word offers an array of improved editing and picture tools, including picture correction, background removal, picture layout options, and artistic effects.

Word 2010 also supports concurrent editing by multiple users for.docx files located on SharePoint Server 2010 or a cobalt-enabled server. Collaboration features include automatic highlighting of new material, color-coded author bar with initials, version support, and near real-time synchronization speeds.

PowerPoint Broadcast Slideshow, Co-authoring, Brings New Portability
An Interesting new feature to PowerPoint is its remote slideshow capability. This enables users to present a slideshow over the Web or a network connection to virtual and live attendees simultaneously. Broadcast Slideshow allows users to present sales material one-on-one to a potential client, or offer an educational seminar to employees located remotely.

Simultaneous editing enables users to create presentations in collaboration with a team, or from a home or office without closing the document. Features include automatically highlighted new content; color-coded author bar with initials; version support; and faster synchronization, enabling changes to be displayed in near real-time.

New features in PowerPoint also include video and audio editing, new photo effects, and help and translation tools.

Excel Power Users Get Macro, HPC and Business Intelligence Support
Many of the improvements to Excel will apply to business intelligence users. The new Excel features are as follows. Sparklines: cell-sized, information-dense graphics used to increase reader comprehension by showing trends in a series of values. Slicers: visual controls that allow users to quickly and easily filter data in an interactive way, floating above the grid and acting as report filters, hooking to PivotTables, PivotCharts, or CUBE functions. PowerPivot: a data analysis add-in that allows users to quickly model and analyze large amounts of data.

Source: http://goo.gl/IJ9oG