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Friday, July 29, 2011

How to Create a Pattern Cover in Microsoft Publisher

Microsoft Publisher, a desktop publishing and layout software program from the Microsoft Office Suite Professional version, gives you a new job title: publication manager. From templates within the program, users can create anything from newsletters to greeting cards to instruction manuals. To capture the attention of your target reader audience, start off on the right foot, or the right page. Dress up the cover of the publication with a pattern and create an eye-grabbing document with just a couple of clicks.


Open Microsoft Publisher. Click one of the template buttons, such as "Newsletters" or "Programs" on the "Available Templates" screen.

Double-click a template and within a few moments it opens in the Publisher workspace. The first page/cover of the document appears in the main Publisher screen.

Click the "Page Design" tab at the top of the screen. Click the "Background" button on the right side of the ribbon/toolbar below the tab. Select "More Backgrounds" to open the "Fill Effects" window.

Click the "Pattern" tab on the window. Scroll through the different patterns such as hatch or checkerboard. Click a pattern.

Pull down the drop-down menus for both the "Foreground" and "Background," selecting a color for each. Choose contrasting colors such as red and blue for the most effect or shades such as navy and teal for a lighter, more blended look. The patterns change with the selected colors.

Click the "OK" button and the pattern is applied to the document's cover.

Click the "File" tab at the top of the screen. Select "Save As," type a new name for the publication to preserve the original and save the file to the computer.

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How to Get Free Microsoft Access Help

Microsoft Office Access, previously known as Microsoft Access, is a database application for Windows. There have been several versions of Access since its initial release in 1992 and many ways of learning to use the software. Getting free help for Microsoft Office Access is easy using standard Windows tools. Finding a solution to your problem should be possible in just a few minutes.


Start Microsoft Office Access and click "Help" from the main menu bar. In the help menu you can search a subject by topic to find a solution by clicking "Search". Click "Index" to look up a topic alphabetically or "Contents" for a list of standard help queries. Help provides step-by-step instructions for completing basic tasks or solving problems within the Microsoft Office Access application.

Go to the Microsoft Office Access web page for free help (see Resources). Click "Get Started with Microsoft Access 2010" to see a list of situations for which Microsoft provides help. Click "Basic Tasks in Access 2010" to see a list of free help article. The Microsoft Office Access website also provides help for the latest version of Access.

Go to the Microsoft Help and Support page (see Resources) and choose a way of contacting Microsoft with your problem. You can chat live with a representative, email or call.

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How to Send a Microsoft OneNote Driver

Modern email clients allow users to send computer files as attachments. These attachments can be anything from text documents, to images, to software applications. While all email clients limit the size of the file that can be sent, most documents that users will want to send will fall within that limit. Microsoft's OneNote driver is an application driver that falls within that range. Sending the OneNote driver as an attachment in an email is a straightforward process.


Login to your email service in the usual manner.

Click on the "Compose Message" button.

Enter the recipient's email address in the "To" field.

Click on the "Attach a file" button or on the small paper clip icon.

Click on the "Browse" button and then navigate to where the "Setup.msi" file is located in the "OnPrintManager" folder.

Double-click on "Setup.msi."

Wait for the attachment's status bar to fill and then click on "Send."

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Load Microsoft Outlook on Citrix ?

If you are using Microsoft Outlook in a business environment, then you can load it to your Citrix server. Citrix is a type of terminal server that helps share applications and services across your network. You will need to install Microsoft Outlook to Citrix through the Control Panel. Microsoft Outlook will be included as part of whichever Office version you own.


Insert the Office 2010, or Outlook 2010, installation disc into the Citrix server.

Click "Start," then "Settings" and then "Control Panel." Double-click "Add or Remove Programs," then "Add New Program."

Click "Next," then "Browse." Browse to the Office disc and select the "setup.exe" file. Click "Open."

Enter the product key for your Office or Outlook edition. Click "Continue."

Click "I accept the terms of this agreement," then "Continue." Click "Customize" and deselect all programs other than Microsoft Outlook (if it is an Office disc). Click "Install Now."

Click "Close" when setup is finished. Click "Next," then "Finish." You have now installed Outlook on a Citrix server.

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How to Add Audio in a PowerPoint

Microsoft has continually updated and improved its Microsoft Office line of software, which includes popular word processing and spreadsheet programs such as Word and Access. Another popular program in the Office Suite is PowerPoint, which allows users to create slide shows on their computers. These presentations can be customized in virtually any way imaginable, including different backgrounds, text and animations. Adding audio to a slide is another customization option available to PowerPoint 2010 users.


Run PowerPoint 2010, open the presentation you want to add audio to, then open the slide you would like the audio to play on.

Select "Insert" above the Ribbon. This changes the Ribbon's options.

Click the downward-pointing arrow next to "Audio" on the ribbon.

Click "From file." This closes the audio menu and opens a pop-up window where you can search your computer's files.

Locate the audio file you want to add to the PowerPoint slide, then click "Open." This closes the file-browsing window. A prompt will pop up.

Select your desired audio playback option from the pop-up prompt. Choosing "Automatically" means the audio file will begin playing when the slide opens during your presentation. "When clicked" means the file will play when the slide opens and after you click.

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How to Register Word 2010 With Windows 7

Some users report problems after upgrading Office or Windows to an Office 2010 / Windows configuration. Word sometimes no longer recognizes DOCX files. This problem often results from old registry entries connected with a previous Office installation. Registering Word 2010 solves the problem. With the right command, this simple process requires very little user input.


Click the Start button in the screen's lower left corner.

Type "winword /r" without the quotation marks in the search bar. Press "Enter."

Wait as the Microsoft Office Professional Plus 2010 window configures your installation, re-registering Word.

Restart Word 2010.

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What Is the Office Live Add-In ?

Office Live Add-In is a plug-in that allows users to automatically save their files to Office Live Workspace beta. It is meant to save time and add functionality to Office 2002 through 2007.


The Office Live Workspace is Microsoft's answer to Google Docs. It allows users to upload and share their Word, PowerPoint and Excel documents and edit them.


Users may access Office Live Workspace at A Windows Live ID is required to get started using the service.


The plug-in can be downloaded at Once installed users can click the Office button and select a workspace to automatically save their work in Word, PowerPoint or Excel.

System Requirements

A computer running Windows XP, Windows Vista or Windows Server 2003 is required, as well as installation of Office 2002-2007. Installation of all service packs is also necessary.

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Friday, July 22, 2011

How to Use Microsoft Project Video

Microsoft Project is a project management software application for the Windows operating system. Teams can use Microsoft Project to track and manage all facets of a major project from start to finish. Project has a learning curve, however, which has created a market for tutorial packages and training videos. If you're looking to learn Microsoft Project and want to use videos as a guide, there are several options available.


Watch the Project tutorial videos provided by Marrutt. Marrutt has videos that describe many Microsoft Project features and processes. The videos on the Marrutt website are in QuickTime format. To access even more videos, you'll need to purchase the full package. As of July 2010, this costs $124.95.

Visit the VTC website to watch Microsoft Project training videos. These videos are available in two formats: QuickTime and Flash. VTC has a decent library of free videos to watch.

Learn Microsoft Project by watching the free videos posted on the HyperTeach website. HyperTeach provides Project tutorial videos in both QuickTime and Flash. The free library of videos covers the basics of Microsoft Project.

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What Is Microsoft Office Visio ?

Microsoft Office Visio is a tool that allows you to create diagrams for presentations and planning. Visio offers the user a variety of templates, shapes and figures and allows you to insert subprocesses, or mini-diagrams, into the larger diagrams. Users also can zoom into the diagram and insert hyperlinks.


Visio diagrams are easily updated and maintained because they can be directly linked to data from a variety of programs, including Microsoft Excel and Microsoft Access. The diagram can be linked to more than one database and can be refreshed so that real-time data is visible in the diagram.

Share Diagrams

Microsoft Visio allows you to share diagrams online using Microsoft SharePoint Server. Users can view real-time data and visit hyperlinks in the diagram without having to own Microsoft Visio themselves.

Visio 2010 Benefits

Microsoft Office Visio 2010 has a number of new features that were not available in Visio 2007 and 2003. Visio 2010 allows the user to expand the size of the page for the diagram, preview changes before saving them, include a legend to help the user interpret real-time data and automatically align figures in the diagram.

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How to Create a Suggestion Box in MS Sharepoint ?

Microsoft SharePoint Server is a collection of server tools used to facilitate collaboration. While it was originally used to share documents on a server, it has evolved into a complex virtual workspace. Users who are set up on SharePoint can share files with each other. Even people from different companies can work together. Unfortunately, SharePoint doesn't automatically set up a suggestion box. If you want to add this feature, you can create a suggestion box using the discussion board feature.


Go to the "Site Actions" menu in SharePoint and click "Create."

Click on "Discussion Board" under the "Communications" label.

Enter the name of the suggestion box at the pop-up screen, along with any description you want to give it. For instance, you can name it "Suggestion Box," and then you can use the description box to specify how to give those suggestions. Be sure the box next to "Navigation" is clicked "Yes." Click "Create" once you are finished.

Select "Discussion Board Settings" on the page labeled "Discussion Board." Click on "Advanced Settings."

Choose the "Read and Edit" preferences. For instance, "All items" will make the box viewable to everyone. Anyone can view posts made by other people and can edit those posts. If you want people to only be able to view and edit their own suggestions, select "Only their own" in both the "Read Access" and "Edit Access" boxes. Click "OK" once you are finished.

Go back to the "Discussion Board" page and remove the "Modified by" and "Created by" columns. This will keep all posts anonymous, even to the administrators. If you do not want to keep posts anonymous, skip this step.

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How to Learn a Microsoft Office Product ?

Microsoft Office is a collection of word processing, presentation, spreadsheet and data applications for use in Windows and Mac platforms. According to Forrester Research, 80 percent of marketplace users utilize a version of Microsoft Office for enterprise productivity and collaboration. Early versions of the software included an animated "Office Assistant" that offered real-time tips and troubleshooting. In 2007, Microsoft changed its help features to include a built-in database of information and online tutorials. By maximizing these resources and utilizing outside training, you can learn Microsoft Office in ways that benefit you personally and professionally.


Learn the shortcuts built into the Microsoft Office suite, such as those that utilize the "Ctrl" key or the icons that are used by all the applications. Highlight any tab on the main menu to see the command next to its appropriate shortcut, or hover your mouse over the icons on the various toolbars in Microsoft Office suite programs to instigate a pop-up bubble that reveals what clicking on it will do.

Utilize the built-in database by pressing "F1" or selecting "Help" on the main menu and clicking an option below, such as "Microsoft Office (Product) Help." Scroll through the core topics offered, or type in specific questions to produce a variety of queries and information you can click through to learn more about the application.

Visit the Microsoft Office website by selecting "Help" on the main menu and clicking "Microsoft Office Online" or going directly to the support page (see Resources). Select topics of interest that will help you learn the program better, including features you may not normally employ. Register for the forum and engage in discussions with other users over common and unique issues.

Join a local classroom or an online learning community, such as (see Resources). Look for curriculum that offers the complete package of Office programs and allows for interaction between a teacher and other students.

Purchase or borrow a book, such as "Microsoft Office for Dummies," that uses everyday language to give a comprehensive education of Microsoft Office. Read through the book with another person to increase your learning experience.

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How to Export Microsoft Communicator Contacts ?

Microsoft Communicator is an all-in-one communication program that combines instant messaging, voice calls, video conferencing and desktop sharing. You can contact anyone anywhere and collaborate on tasks. Just as you would in an email program, you can store information for all of your contacts. Microsoft Communicator does not have a specific function that allows you to directly export contacts and save them as a backup. You can work around this, though, by saving the information in Excel.


Navigate to the file in this location: C:\Documents and Settings\ USERNAME\Local Settings\Application Data\Microsoft\Communicator\ presence_User_Name_Company_Com.xml. This file has your contacts listed in a single column.

Right-click the file and select "Open With." Select Microsoft Excel.

Choose how you want to open the file in Microsoft Excel. For example, you can choose to open it as a read-only workbook, which will put the data into a table.

Click "File" and "Save As" to save the file on your computer.

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How to Set Up an Infopath Form on a Sharepoint Website

Microsoft SharePoint is an enterprise tool that enables organizations to easily organize and collaborate on projects using a Web-based platform. Aside from document and information sharing, it also allows users to integrate the use of applications from the Microsoft Office suite. One of the many applications used in conjunction with SharePoint is Microsoft Infopath, a program that allows users to create forms on the fly and makes it easy for project managers and collaborators to set up user-submitted forms on their SharePoint sites.


Create a new Form Library on your SharePoint site. Go to "Site Actions" and "Create." Under the Libraries section, click on "Form Library." Follow the prompts to create a new Form Library. Record the URL.

Customize your Form Library to display the Infopath form as a Web page. Click on "Settings" and "Form Library Settings." Under "General Settings," click on "Advanced Settings." Select "Display as Web page" in the section for browser-enabled documents and click "OK."

Create a form in Microsoft Infopath. You can manually create your own form or select from the pre-made forms available.

Go to "Tools" and "Form Options." Under "Compatibility," place a check mark next to "Design a form template that can be opened in a browser or Infopath." Click on "OK."

Link your Infopath form to your SharePoint site. On Infopath, Go to "Tools" and "Submit Options." Place a check mark next to "Allow users to submit this form." Under the section "Send form data to a single destination," choose "Sharepoint document library" and click on "Add." In the "Document Library" field, paste the URL of your Form Library, deleting AllItems.aspx at the end. Click on "Next" and "Finish."

Save and publish your Infopath form. To publish the form, choose "Publish Form Template" under "Design Tasks." Follow the prompts in the Publishing Wizard. When asked where to publish the template, choose SharePoint. Enter the Form Library URL (without AllItems.aspx at the end) as the Sharepoint site URL, and place a check mark next to the box indicating that it enables the form to be filled out using a browser. When all the steps in the Publishing Wizard have been completed, click on "Publish."

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How to Create a Web Page Using Microsoft Publisher ?

Design and create Web pages quickly and easily using Microsoft Publisher, a simple desktop publishing program.


Start Microsoft Publisher. If the New Publications wizard doesn't start, select New from the File menu and choose Publications by Wizard.

Scroll down to the Web Sites category. Choose a style from the examples at right and click Start Wizard.

Follow the steps in the wizard, choosing the color scheme, layout, forms, sounds and other Web page components. Click Finish to complete the wizard.

Enter text in the text frame areas or create new text frames using the toolbar. Add clip art and other components as desired.

Select Web Properties from the File menu to create the title of the page and other information, such as keywords.

Use the Website Preview command from the File menu to view the page before saving. This command will start the default Web browser and show the page.

Select Save As HTML from the File menu when you're done.

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How to Use an Access Pivot Table ?

Use an Access "PivotTable View" to analyze data groupings and reveal a variety of data relationships. Pivot tables allow you to analyze data by sorting, grouping, summarizing and reporting. This makes pivot tables a popular tool for analyzing all kinds of data to assist in making business decisions. Pivot tables make analysis of databases easier and can show relationships impossible to detect by looking at the raw data. The larger the database, the more useful an Access pivot table is. The menu navigation in "PivotTable View" is the same for Microsoft Access 2007 and 2010.


Click "Start," "All Programs," "Microsoft Office" and then select "Microsoft Access 2010."

Click "File" and then "Open" and browse to the Microsoft Access database you want to analyze.

Click "View" and then select "PivotTable View" and this displays the "PivotTable Field List."

Select a numerical field from the "PivotTable Field List," then drag and drop this field in the "Drop Totals or Detail Fields Here" section of the pivot table view. For example, if you want to know how many orders you have in a store database, the order quantity field is the numerical field you select, since it represents the number of orders. A simple pivot table view is displayed showing the summarized list of the order quantities.

Select the field representing the store's product identifier from the "PivotTable Field List," then drag and drop it in the pivot table view section labeled "Drop Row Fields Here." Now the pivot table view is displayed listing the order quantities for each store product. The grouping of information by store product identifier makes the pivot table summary more meaningful for analysis.

Right-click the numerical field column name in the pivot table view and select "AutoCalc" and then select "Sum" and now you have a meaningful pivot table that summarizes the order quantity for every store product in your database.

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How to Use Scan on Microsoft OneNote ?

OneNote is a part of the desktop publishing series produced by Microsoft. The program enables users to compile a large variety of data types (such as written notes, screen shots, documents, graphs, images and video) in one location. The program changes all data so that it is searchable within the document through a built in OCR (optical character recognition) engine. This includes scanned print images. Learn how to use the scan function on OneNote and cut down on time spent searching through documents.


OneNote 2007, 2010

Open the OneNote software and open the note folder where the scanned document will go.

Click on the icon at the top of the note page that says "Scanner Printout" and has an image of an open scanner on it.

Select the scanning device attached to the computer.

Insert the paper document onto the scanner with the image face-down on the glass.

Click "Start Scan" on the "Scanner Printout" window. Wait for the document to appear on the note page.

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How to Fix Outlook Reminders

One popular feature of the Microsoft Outlook calendar is the ability to receive reminders for scheduled tasks and appointments. If those reminders begin appearing at incorrect times or stop appearing at all, the reminder option is likely disabled or the file is corrupted. By checking the status of the feature, enabling it if necessary and fixing corrupt entries, you can fix this issue and reinstate correct reminders in Outlook.


Start Microsoft Outlook. Go to the "Tools" menu in Outlook 2003 or 2007 and select "Options." Select "Other," click the "Advanced Options" button and choose "Reminder Options." In Outlook 2010, go to the "File" tab and click "Options." Select the "Advanced" tab in the left pane and find the "Reminders" section.

Make sure that the "Display the Reminder" check box is selected in Outlook 2003 or 2007. In Outlook 2010, make sure the "Show Reminders" check box is selected. Click "OK." If the check box was not selected, enabling it will fix the problem. If it was already selected, continue on to fix corrupt reminder files.

Exit Microsoft Outlook. In Windows XP, click the "Start" button and select "Run." Type "outlook /cleanreminders" into the "Open" box and click "OK." In Windows Vista or Windows 7, click "Start" and type "outlook /cleanreminders" into the "Search" box at the bottom of the "Start Menu." Select "Outlook/Clean Reminders" from the result list. Microsoft Outlook opens.

Check to see if your Outlook reminders are now working. If so, the "Outlook /Clean Reminders" switch has fixed the problem. If not, continue on to the final step.

Click the "Start" button and select "Run" in Windows XP Type "outlook /resetfolders" into the "Open" box and click "OK." In Windows Vista or Windows 7, click "Start" and type "outlook /resetfolders" into the "Search" box at the bottom of the "Start Menu." Select "Outlook/Reset Folders" from the result list. Microsoft Outlook opens with the missing or corrupt reminder folders restored.

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Thursday, July 21, 2011

How to Add Sound Clips to Microsoft PowerPoint

Incorporating sound clips into PowerPoint is an effective way to capture your audience's attention and communicate information in diverse ways. Sound clips are not restricted to pre-installed sound effects. They may also include music and voice recordings.


Click on the slide you would like to add a sound clip to.

Click on "Insert" in the menu bar. Scroll over "Movies and Sounds."

Click on one of the four options for adding an audio file. Choose from: "Sound from Clip Organizer," "Sound from File," "Play CD Audio Track" or "Record Sound."

Select "Sound from Clip Organizer" if you want to insert a special effect sound or browse for an audio file on your computer. The Clip Art task pane will open. Find and select your file. When prompted, play the sound clip automatically or when clicked.

Select "Sound from File" to insert a specific file onto your computer, a shared network or an Internet site. Select the desired file by double-clicking or highlighting and clicking "OK." When prompted, choose to play the sound clip automatically or when clicked.

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How to Draw in MS Word

Microsoft Word is primarily known as a word processing program, but it also has a variety of drawing tools you can use to enhance your documents. For instance, you can draw individual lines in order to separate columns of text or lines that connect to other shapes when creating an organizational chart. Draw freeform shapes, curved lines or geometric shape using the tools in Microsoft Word.


Open a Microsoft Word document.

Insert a drawing canvas to separate your drawing from text. You don't have to do this, but it makes it easier to draw multiple shapes and edit them as desired. Click the "Insert" tab, then "Shapes" in the "Illustrations" group. Click "New Drawing Canvas," and a large bounded box will appear in the document.

Click inside the drawing canvas. A "Format" tab will appear. Click the tab, and in the "Insert Shapes" group, click the small arrow in the bottom right corner to show all the shapes you can choose from.

Select a shape you want to insert in your drawing. For example, under "Lines," select a line, curve, arrow, freeform or scribble.

Click an area on the drawing canvas where you want to place the shape.

Drag your cursor to draw the shape. Press "Shift" while dragging to constrain proportions and draw a straight line or a perfect circle or square. On shapes such as lines or curves, you can end the shape by clicking near its starting point, which will close the shape. Double-click to leave the shape open.

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How to Make eBooks in Word ?

Microsoft Word supports PDF and XPS file formats. Most ebook readers can open PDF ebooks and some readers also support XPS files. Both PDF and XPS files will print exactly as they've been formatted in Word. Ebooks in both file formats can also be opened and read using any operating system, making the file formats ideal for ebook cross-compatibility.


Open a document in Word. Use an existing document or go to "File" > "New" and create a new document from scratch.

Type the text of your ebook exactly as you want it to appear in the final product.

Add images, graphs, charts or any other visual elements you want to appear in your ebook. Your finished ebook will appear exactly as it does in your Word document.

Save your working document as a regular word processing file. Once you've saved as a PDF or XPS file you won't be able to make changes to the file, so work with the file as a .doc or .docx file until you're ready to create your final ebook.

View and proofread your newly created ebook.

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Saturday, July 16, 2011

What Is Microsoft Office Project Professional

Microsoft Office Project Professional is a project management software program for Microsoft Windows PCs. The software allows you to track projects, create Gantt charts and much more.


Project management methodologies require project managers to track tasks and resources and produce documents such as plans, Gantt charts and network diagrams. Microsoft Project provides the tools to create these plans, allocate resources and track progress made with projects.


Microsoft Project allows you to input key tasks, due dates and dependencies, automatically producing the project plan as you go. The software allows various reports and diagrams to be generated from the project data.


Microsoft Office Project Professional is the advanced version of this software and provides additional features, such as connectivity to Microsoft Project Server and advanced resource management. These features are not included in the less-expensive, standard version of the software.


Although Microsoft Project is part of the Microsoft Office range of software, it is not included with the core software suite (Microsoft Office Standard, Small Business or Professional.) Microsoft Office Project Professional is purchased separately.

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How to Install Microsoft Office Visio From Zip File

Microsoft Visio is an add-on for Microsoft Office that creates vector graphs and diagrams using Microsoft Excel. Visio is not compatible with Mac OS X or Linux -- it is currently only available on the Windows operating system. Users looking for more advanced functions can use the Professional edition of Visio as it has extra features including diagram types and extra templates.


Unzip the Visio file from the folder. Make sure you have Winzip installed. Download and install it if you do not.

Double-click on the "Setup.exe" file in the extracted folder. Click on "Visio Connector for Near Real Time Monitoring.msi". Click "Next."

Select the folder you want to install the program in by clicking "Browse," or click "OK" to install into the default folder.

Click "Next" when the "Confirm Installation" screen pops up. Wait for program to install fully. A window will prompt you when the installation is complete. You have now installed Microsoft Office Visio.

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SharePoint Authentication Methods

Microsoft SharePoint Server 2007, the latest stable version, is a suite of software that enables servers to run better. Authentication methods vary greatly, depending on which version of SharePoint is in use. It also depends on what other programs are used in conjunction with SharePoint. For example, If you use SharePoint Server 2007 in conjunction with SQL Server, the authentication method would be different than what you'd use if you were using any of the SharePoint versions alone.

SharePoint Facts

The different products included in what Microsoft calls the "SharePoint Family of Technologies" include SharePoint Portal Server 2003, SharePoint Server 2007 MOSS Standard and SharePoint Server 2007 MOSS Enterprise, SharePoint 2010 (still in beta), Groove Server 2007 and Project Server 2007, among other programs. Microsoft Office SharePoint Designer, also part of the SharePoint family, is used as an editor to "customize the SharePoint" experience according to administrator preference.

The actual use of SharePoint software generates a platform and tools used by IT professionals to be more effective and productive. These concepts seem to produce a better administration environment while giving professionals better "interoperability," according to the SharePoint Server 2007 website.

Methods and Purpose

SharePoint authentication is a necessary part of the logical order of implementing the software suite. The authentication process identifies a person who tries to use the software within the server and then decides, depending on the user's credentials, which parts and programs of the SharePoint suite that user is allowed to access.

The basic standard that manages all authentication needs for most versions is the Internet Information Services for Windows, or the IIS Windows authentication method. This method requires a standard user account or, if working within a networked domain, a domain user account. Domain accounts are recommended by Microsoft whenever possible because of the greater security associated with these accounts.

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About MS Office Genuine Advantage

MS Office Genuine Advantage is a program initiated by Microsoft, the makers of Microsoft Office and Microsoft Word programs. The MS Office Genuine Advantage program detects whether or not your Microsoft Office or Word programs are genuine Microsoft software. Microsoft states the program is necessary so they can stop counterfeiters and make their software and those who sell it appear more trustworthy.


The Office Genuine Advantage program is installed into a Windows computer through an Active X control, which is downloaded with Office updates or from the Office Validation Website. The Office Genuine Advantage tool only downloads when the Microsoft Office suite, or any part of the Office suite is present. The program is retroactive, meaning it will validate or invalidate all Office software, no matter when it was installed.


This program will determine if the software on the computer is genuine Microsoft software or a forgery. The program requires no further action on the part of the user when it detects that the Office software installed is in fact valid. However, if the program detects the software is invalid, it displays a dialogue box alerting the user of the possibility that they are using counterfeit software.


Everyone using Windows 2000, XP, Vista or 7 with any complete Microsoft Office Suite or single application such as Word, Access, Excel, PowerPoint or any other single MS application must validate their copy of the software. If not, they will not have the ability to download critical updates. The Active X control is available for Internet Explorer, and a plug-in of the Active-X control is available for Firefox. A stand-alone version of the validation tool is available for use at the Microsoft Office website for any other browser or if you have problems with the Active-X control for any reason.

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How to Set Up Microsoft Communicator

As with other Microsoft Office programs, including Word and Excel, Microsoft Office Communicator is an application that is widely used in the business world. Communicator allows workers to chat and share information with one another over their company's network. If the software is already installed on your work computer, you can still set it up to your specifications. If you are installing the software yourself, you can set it up during the installation process.


Set Up During Installation

Insert the Communicator disk into your disk drive and select "Home Server," followed by "Install." Enter a user name and password and click "Next."

Enter the serial key number found on your disk case and click "Next." Select all of the settings you wish to employ for the program.

Click "Install" and wait for the software to install, then click "Finish" when the dialog box opens.
Set Up Post Installation

Launch the program. Click on the arrow in the left corner of the window and select "Connect," followed by "Change Sign-In Address."

Click "Personal." Enter your email address that corresponds to the server you are on (most likely your work or Outlook email address), then click "Advanced."

Enter your server name and click "OK." Enter your sign-in information, including password, then click "Sign In."

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Friday, July 15, 2011

How to Push Microsoft InfoPath Over Network

Microsoft InfoPath lets you create forms and form templates that users can fill out either in their Microsoft Office programs or in a web browser. It uses Microsoft Office conventions, including fonts, bullets and tables. You don't need familiarity with programming code or any particular technical skills to create and send out forms.


Go to "File" > "Publish" from the main menu. The Publishing Wizard opens.

Choose the "To a network location" option. Click "Next."

Click the "Browse" button to open the Browse dialog box.

Browse to the network directory where you want to publish the form. Click "OK."

Enter the name of the form in the "Form template name" field. Click "Next." To add a different path name (such as a web address), enter it in the next page. Otherwise, click "Next."

Verify you entered the information correctly. Click "Publish."

Click the "Send the form to e-mail recipients" checkbox to send an email containing the form and template to users. Click "Close."

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How to Upload Microsoft Publisher

Microsoft Publisher is software created for basic graphic designs. Publisher users have a wide array of templates for brochures, fliers, invitations and many other marketing projects. You can also choose to create your own Publisher file when working on unique projects. If you want to share your Publisher document and the file is too large to email, you can upload the Publisher document to an online media file storage site.


Visit a free online media storage site. Review the size of your completed Publisher file before attempting an upload. Most media storage sites have a limit on file sizes for free accounts.

Click the "Upload" button to locate the file on your computer. Before selecting your file, right click the file and click "Properties." Check the file size to ensure it does not exceed the maximum size for free accounts.

Select the file and click "Open." A link will appear once your file has been successfully uploaded. Copy and paste the link to your uploaded document and send it in an email for others to review.

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How Does Microsoft Access Work

Microsoft Access is a popular and relatively inexpensive database system. It's easy to learn, and powerful enough for everything but the largest enterprise applications.

It's All Relative

Microsoft Access is an RDBMS, or "Relational Database Management System." Any database stores information in tables. With a Relational database like Access, "related" data is stored in many separate tables and linked together. For example, one table in the database might contain a list of customers, while another table might list the orders any customer has made. The link between those two tables would be a customer number that appears in both.

Normally Normalized

One other important factor in databases is Normalization. The key thoughts behind normalization are that similar data is stored in the same place, and the same information is never stored in two separate places.

A database that isn't normalized is harder to search. A "Name" field can hold different versions of the same name: "John Z. Smith," "JZ Smith," "John Smith," and "Smith, John Z." All of these names are the same person, but since they're all stored differently, a database search will not be able to find them all. A Normalized database, on the other hand, will split out the parts into their own fields--Last Name, First Name, Middle Initial--so that every name is stored in the same way.

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How to Use Microsoft OneNote for a Family Budget

Microsoft OneNote is a program in the Office 2007 or 2010 suite that allows users to create the virtual equivalent of a notebook. OneNote project files contain multiple pages and each page can be independently customized. This level of customization makes OneNote well-suited for maintaining a family budget. The budget is able to be tracked from expense to expense on one page while a month to month view is presented on another. Each OneNote page created for the budget remains attached to the project as a whole for ease of access and data management.


Open a new OneNote project and assign it a name with the word "Budget" in it for easy access in the future.

Click the "Insert" tab and "Table" while on the first page of your notebook. This page is opened by default when a new notebook is created. Click "Insert table."

Input "13" as the number of columns needed and "20" as the number of rows. This leaves a column for each month of the year with an extra for labeling your rows.The twenty rows are for each expense heading encountered in a month.

Select your table and click "Table tools" followed by "Layout" and "Add below" to add additional expense rows to your table as they are needed. This table on the first page of your family budget notebook serves as a master expense register for the entire year. Name this page "Master expenses" by double-clicking on your notebook page tab below the toolbar ribbon.

Click the "Create a new section" tab located to the right of your "Master expenses" page to create a new notebook page. Name this page "January" or "Month 1."

Click within the notebook page to add text boxes for your various expenses. Label each text box. Some categories to consider for a family budget are income, home expenses, utilities, groceries, necessary dry goods, luxury dry goods, family splurges, school expenses, charitable donations, investments, insurance costs and vehicle expenses.

Right-click on your "Month 1" budget tab when you are done itemizing your expense categories. Click "Move or copy" and select your family budget file in the dialogue box that appears. Click "Copy" to create your "Month 2" notebook page and repeat this process until you have 12 individual monthly expense pages.

Add each expenditure to its appropriate category box throughout the month. OneNote automatically stretches a box to fit data entered, and it also adds numbers for you if they are input with a plus sign between each entry and an equal sign at the end. For example, if you input "1+1=" and hit enter, OneNote automatically puts "2" at the end of the entry.

Enter the totals from your individual expense categories on your "Master expense" notebook page at the end of the month.

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How to Create Outlook Email

Unlike older editions of Microsoft Outlook, including Outlook 2003, which relied on a single menu bar for navigation, Microsoft Outlook 2010 sports a sleek, ribbon interface. Users who are new to the application, or who aren't accustomed to the changes made to Microsoft Office, might not know how to navigate the email client. MS Outlook 2010, however, uses command icons rather than text, making it simpler for new users to figure out how to create and edit mail.


Open Microsoft Outlook. Click the "Home" tab," then click "New E-mail."

Enter the recipient's email address into the "To" field. Enter addresses into the "Cc" field to send a copy of the message to others.

Click "Insert," then "Attach File" to add an attachment to the email. Click "Options," then click "Bcc" to add a hidden recipient, or click "From" to change the sender's address.

Enter a message into the body of the email. Enter a topic into the "Subject" field.

Click "Review," then click "Spelling & Grammar" to check the email for mistakes. Click "Send" to deliver the message.

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How to Create Customized Themes for Microsoft PowerPoint Presentations

Microsoft PowerPoint design themes are a great way to give your presentation a professional look. Themes make up the design features of a presentation, such as colors, fonts and layout. Microsoft PowerPoint does provide some built-in templates, but there may be times when you want to customize the design of your presentation to match the needs or mood of the audience. Follow the steps below to create a custom PowerPoint theme that you can use time and again.


Open Microsoft PowerPoint and create a new presentation.

PowerPoint presentation themes

Apply the colors, fonts and design elements you wish to use as your template. The "Home" tab gives you options for changing fonts and font colors. You can move text boxes around by clicking the box and dragging it to the location you would like it to appear. The "Design" tab offers built-in templates for themes which you can edit to your liking. Just click on "Colors" or "Fonts" (to the right of the template thumbnails) for more options.

Once you have your PowerPoint theme customized to your liking, select the "Design" tab from the top menu.

Click on the "More" symbol (down arrow with a line over the top). This brings up more options.

Choose "Save Current Theme" at the bottom of the drop-down menu.

Name the file and click "save" as "Office Theme" type.

The next time you want to use this theme, open PowerPoint, click on the "Design" tab and click on the "more" button again. The options will now list a "Custom" category.

Find the custom theme you would like to use. If you're not sure which one you want, hover your mouse over the thumbnails to see the file name.

Click on the appropriate theme and it will be applied your PowerPoint presentation.

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How to create a website in Microsoft Word


First, Open the program Microsoft Word.

Next, Start a new document (File>New)

Then, type what ever you want in your site.You should make all words in a text box for more organization.

Then add any picture or borders you want in your website document.

After you are done making your document make it a web document {.html or .htm) (File>Save As Webpage) then save it as whatever name you want. Next find a host like Freewebs or Bravenet they are both free and put only a little bit of ads on your site.

Finally, Upload your file to a website host and you got a site.

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What Is the Office Live Add-In?

Office Live Add-In is a plug-in that allows users to automatically save their files to Office Live Workspace beta. It is meant to save time and add functionality to Office 2002 through 2007


The Office Live Workspace is Microsoft's answer to Google Docs. It allows users to upload and share their Word, PowerPoint and Excel documents and edit them.


Users may access Office Live Workspace at A Windows Live ID is required to get started using the service.


The plug-in can be downloaded at Once installed users can click the Office button and select a workspace to automatically save their work in Word, PowerPoint or Excel.

System Requirements

A computer running Windows XP, Windows Vista or Windows Server 2003 is required, as well as installation of Office 2002-2007. Installation of all service packs is also necessary.

Other Considerations

There appears to be no support yet for the new Office 2010 suite or for Windows 7 users. It is unclear whether this will change as Office 2010 moves from beta to final release.

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Friday, July 8, 2011

How Can You Benefit from Microsoft Office?

Where is Microsoft Office today?

Today Microsoft Office has evolved from a group of private productivity products to a more complete and integrated system. Building on the well-known tools that a lot of people are familiar with already, the Microsoft Office System includes servers, services, programs and solutions meant to work as one to help deal with a broad range of business dilemmas.

What's my benefit for getting Microsoft Office?

A Microsoft Office System gives you a building block for solutions that helps:

It gives business users enhanced access to data, and therefore they can get better insight and take actions that are more valuable. And it improves an organizations capability to expect, handle, and react to changes in the market. Further it is allowing teams and organizations to work jointly with swiftness and quickness. And finally, the most important, it improves individual efficiency and enables more business users to contribute in the all the time more challenging environment around them.

What is Microsoft Office?

The servers, services, programs and solutions, which put together, forms the Microsoft Office System, are:

Office Editions is the successor to Microsoft Office XP, and the foundation of the Microsoft Office System.

Microsoft Office Access is the Office database management program, and offers an enhanced ease of use and an extended ability to export, import, and work with XML data files.

Microsoft Office Excel is the Office spreadsheet program, and includes support for XML plus features that make it easier to analyze and share information.

Microsoft Office FrontPage is the Office Web site creation and management program, which delivers powerful features plus controls to help you design superior Web sites.

Microsoft Office InfoPath is the Office information gathering as well as management program, which streamline the process of gathering information.

Microsoft Office OneNote is the Office note-taking plus management program, which enables you to organize, capture and reuse notes on a laptop or desktop computer.

Microsoft Office Outlook, which is the Office personal information manager plus communication program, provides a integrated place to manage calendars, e-mail, contacts and other personal or team information.

Microsoft Office PowerPoint is the Office presentation graphics program, which allows you to produce an impact in person or online.

Microsoft Office Project enables organizations to line up business initiatives, resources and projects for improved business results.

Microsoft Office Publisher is the Office business publishing plus marketing materials program, which makes it easier than ever to produce, design, and publish expert marketing and communication materials.

Microsoft Office Visio is the Office business plus technical diagramming program, which helps you transform ideas plus conventional business data into diagrams.

And finally Microsoft Office Word is the Office word processor.

Final word about Microsoft Office.

As you see, Microsoft Office covers it all. Try it out. See if you or your business can benefit from this fantastic office tool. Give it a go and see for your self.

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How to Deactivate MS Office

Microsoft Office has a feature that requires activation within a certain number of uses or Microsoft Office will stop being fully functional. The software can be activated online or over the phone. While the activation process is simple, Microsoft does not have an easy way to deactivate an installation of Office. This can cause problems when the software needs to be unlicensed on one computer and moved to another. The automatic online activation process may fail because the system believes the software is still installed and licensed on the original computer.

Log on to the computer as an administrator.

Click on the Windows "Start" button and select "Control Panel." This may be directly in the "Start" menu or may be in the "Settings" sub menu, depending on your version of Windows.

Double-click "Programs and Features" if you are running Windows 7 or Windows Vista. Double-click "Add or Remove Programs" if you are running Windows XP or earlier versions of Windows.

Highlight "Microsoft Office" in the list of available programs and click "Remove" or "Uninstall." The Microsoft Office name will vary depending on the version of Office installed on the computer.

Click "Yes" when asked if you want to begin the uninstall process. This process can take several minutes due to the size of the Office installation.

Restart the computer when prompted. This will complete the uninstall process and the deactivation of Office.

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How to Upgrade Microsoft Visio 2003 to 2007

Microsoft Visio provides an arsenal of tools for data-driven illustration, diagramming, and collaboration that can be applied to all kinds of businesses. It's part of Microsoft Office, and like other Office applications, Microsoft releases a new version of Visio every few years. If you have experienced Visio 2003 and are anxious to upgrade to Visio 2007 or 2010, you may do so by purchasing the upgrade version of Visio that you want, rather than paying for a complete version.


Purchase an Upgrade copy of Visio 2007 Standard or Professional either on a retail web site like Amazon, or at your local computer or electronics store. Comparison sites like Pricegrabber are useful for finding the lowest price.

Insert the Visio 2007 upgrade CD-ROM into the optical drive on your PC. If it does not start automatically, open "My Computer," right-click on your optical drive, and choose "Run."

Follow the prompts as they are displayed by the installation program. For example, you need to decide if you want Visio 2007 to replace Visio 2003 or if you prefer to keep your earlier version installed.

Enter your Visio 2007 product key when prompted to validate your software, or call Microsoft's toll-free validation line at 866-432-3012. Reboot your PC when installation is finished.

Click "Start," then "Control Panel," then "System and Security," then "Windows Update" and make sure you have Automatic Updates enabled.

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SharePoint 2010 Hosting: Configuring an Installation

Getting Started With SharePoint 2010

The choice of Foundation vs. Standard vs. Enterprise is not based on the size of your installation or even the number of users. Rather, it is based on how SharePoint will be used within your organization. What functionality will the end users require? Which SharePoint features will solve their business problems?

Why isn't a SharePoint configuration based on the number of users? The number of end users is less meaningful than what they're doing with the application.

For example, if 100 users all log onto SharePoint and don't do anything except stare at their home page, there is absolutely no burden placed on the server(s). If the 100 users do only their wiki or blog updates, there is minimal impact on the SharePoint server(s). If the 100 users click and go from one page to another to look at media files, there is also only minimal impact on the server(s). If, however, all 100 users are uploading documents, downloading documents, and searching through documents, then the server(s) may be seriously impacted.

Why focus on functionality and features? SharePoint 2010 has so many cool features that the temptation to turn on all the features is irresistible.

But, bear in mind that the manner in which those SharePoint features are utilized will significantly impact the architecture of your solution. It may mean adding one or more servers, so that's why it's important to comprehend fully how SharePoint will be utilized by the end users.

For example, want a daily content crawl for 100,000 documents totaling 90GB? It's entirely feasible. However, if you have everything residing on a single server, it may take up to 12 hours to complete if you are simultaneously running your system and SQL server backups. An end user attempting to access SharePoint while this crawl/backup process is in progress may find that the system performs poorly, freezing up at times because it cannot readily access its databases. That's why if you were planning to give your end users all the features and leave it to them to figure out on their own which are best suited to their needs, you should resist that urge now. Ask them for their input and simply plan ahead.

SharePoint Installations: Some Due Diligence Questions to Ask

To get started on configuring a SharePoint 2010 installation, take several first steps:

1) Estimate your SharePoint user numbers. SharePoint 2010 is a database-driven application; everything is managed and presented via the SQL server database. Knowing the number of users is going to drive your storage requirements, which also affects performance. You should also be able to define who they are. Are the end users casual, daily, concurrent or critical? Are they employees? Contractors? Clients?

2) Determine how SharePoint will be utilized by the end users. What specific business problems are you trying to solve for end users within - and even outside of - your organization? What end user expectations are there?

3) Decide what features you need. The required features not only determine the architecture of your solution but they also dictate what version of the server software you should use. For example, if the ability to have (Excel, Access, Visio, etc.) forms and data access displayed directly within a SharePoint Web site is required, then the Enterprise version of the software is required.

4) Ask the right questions. To determine sizing, versions, and hosting environment, here are some initial questions that you must first ask yourself:

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How to Troubleshoot MS Office Communicator

Microsoft Office Communicator is a suite of modules that enables better ways for clients and customers to interact. The suite contains IM tools, desktop sharing, and video editing. Office Communicator is best used in large organizations or by freelancers who need a way to present sales pitches to remote clients. Troubleshooting issues takes a few steps, to ensure the software is configured properly.


Verify that the software allows for phone and desktop interaction. This is used when you are unable to interact with Communicator's desktop. Click the "Actions" menu and select "Options." Click the "Accounts" tab, select "Enable phone integration" and click the "Ok" button.

Check the "Do Not Disturb" settings. If you aren't receiving incoming connections, this setting may be enabled. Click the "Actions" menu again and select "Options." Clear the checkbox that is labeled "Enable Do Not Disturb" and click "Ok."

Configure additional phone numbers if the option to "Call Forward" is disabled. Click the "Actions" tab in the Communicator main menu and click "Option." Click the "Personal" tab to view phone settings. Select a phone type and click "Edit" to enter a new phone number. Click the "Ok" button. The "Call Forwarding" option should now be enabled.

Check settings for your email address when missed call notifications are not being sent. Click the "Actions" menu and select "Options." Select the "Rules" tab. Check the box that is labeled "Send me e-mail when I miss a call on this computer." Click the "Ok" button. You should now receive emails when you miss a call.

Enable the default phone when outbound calls are created on the wrong device. You can control the phone used when placing calls. For instance, Communicator can use your physical phone or the computer. To check settings for phone calls, click the "Actions" menu and select "Options." Click the "Phone" tab. Choose the phone you want to use as the default and click the "Ok" button.

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How to Use Microsoft Office InfoPath 2007

Microsoft Office InfoPath 2007 is a form-making program designed to work with other Microsoft Office programs and to help gather data easily and expeditiously. InfoPath forms work in several formats; forms can be emailed, opened in Web browsers or sent to mobile phones and devices. Once forms are sent to recipients, the forms are active. Recipients can fill in the open boxes on the InfoPath form with the requested information and return the form to the original sender.

Begin a form template by selecting "File" > "Design a Form Template." This will bring up the Design a Form Template window. Forms can be based on another file, such as a database, or can be created from scratch. To begin a form from scratch, choose the "Blank" option in the "Based On" box and click "OK." Your form will open with the Design Tasks window open on the right side of your blank form.

2. Design the form layout. Click "Layout." This will show you all of the possible table layouts and controls for your form. You will choose a layout table for your form and then manage the cells within that layout to create the design for your form. You can change the layout by merging cells or splitting cells vertically or horizontally. To merge or split, simply click into a cell to highlight it and then double-click the action in the Design Tasks pane on the right side of the screen.

Put content in the cells of your form. Once your layout is complete, you can add text to any cell of the form by clicking on the cell. If your form is to gather personal information, the content of separate cells might be "Name," "Address," "Birth Date" and similar headings.

Add controls to your form. Get to the list of controls available in InfoPath 2007 by clicking the "Controls" option in the Design Tasks pane. Controls that can be added to InfoPath forms include drop-down lists, check boxes and more. You can also just place a text box, which allows the form's recipient to type directly into the form. If you have asked for "Name" and "Address," for instance, you will want to put a text box next to these words so that your recipient can fill in the requested information.

Make your cells scrollable. The Insert layout Controls section includes a "Scrolling Region" option. When you click on a cell and enable this option for the cell, a scroll bar will be added to the cell, and your recipients will be able to scroll the cell. This is useful for cells that will likely contain more information than the size of the cell will hold. For example, you can ask for a 200-word bio in a cell that will only hold 50 words. When the individual filling out the form gets to the bottom of the cell, he can simply scroll down and continue typing in the cell.


How to Convert Microsoft Publisher to Word

Microsoft Publisher is a desktop publishing program that is frequently used in businesses, schools and home offices as part of the Microsoft Office suite. Not everyone who has Office has Publisher, though, and you may wish to share all the details of a publication, including text, pictures and other objects, with someone who is limited to Word. On the other hand, you might wish to save only the text from a Publisher file as a Word document. There are several ways to convert a Publisher file to Word, depending on your desired outcome.


Open the publication you want to convert to Word.

Go to the "File" menu. Click "Save As" to open the "Save As" dialog box.

Type a name for the new Word file into the "Name" box.

Change the file type to a "Word Document" format, such as "Word 97-2003 & 6.0/95 - RTF" or "Word 2007 Document" in the "Save as Type" box.

Click "Save."

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How to Get Free Microsoft Access Help

Microsoft Office Access, previously known as Microsoft Access, is a database application for Windows. There have been several versions of Access since its initial release in 1992 and many ways of learning to use the software. Getting free help for Microsoft Office Access is easy using standard Windows tools. Finding a solution to your problem should be possible in just a few minutes.


Start Microsoft Office Access and click "Help" from the main menu bar. In the help menu you can search a subject by topic to find a solution by clicking "Search". Click "Index" to look up a topic alphabetically or "Contents" for a list of standard help queries. Help provides step-by-step instructions for completing basic tasks or solving problems within the Microsoft Office Access application.
# 2

Go to the Microsoft Office Access web page for free help (see Resources). Click "Get Started with Microsoft Access 2010" to see a list of situations for which Microsoft provides help. Click "Basic Tasks in Access 2010" to see a list of free help article. The Microsoft Office Access website also provides help for the latest version of Access.
# 3

Go to the Microsoft Help and Support page (see Resources) and choose a way of contacting Microsoft with your problem. You can chat live with a representative, email or call.

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How to Convert a PDF to OneNote

Microsoft's OneNote program helps users gather and manage information from a variety of sources. You can drag images into the application, clip Web pages and even import text documents into OneNote. If you need to import a PDF into the program, you cannot do it by simply clicking a "Convert PDF to OneNote" button. You can, however, use the print driver that Microsoft includes with OneNote to import a PDF directly into the application.

Launch Windows Explorer and locate a PDF file you wish to import into OneNote.

Double-click that file. Your default program, such as Adobe Reader, opens and displays the PDF.

Click the program's "File" button to display a drop-down menu. Look for the "Print" option in that menu. Most applications call the option "Print" or some other variation such as "Print File." After clicking that option, a print dialog window opens and displays drop-down boxes, text boxes or other controls that allow you to customize your print job.

Locate the drop-down menu or text box that lists your available printers. Click "Send to OneNote 2007." If you use OneNote 2010, click "Send to OneNote 2010" instead.

Click the "Print" button. The application uses OneNote's print driver to send the PDF to OneNote.

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Mozilla Thunderbird Vs Microsoft Outlook

When choosing an email client, one has a number of concerns they need to address:

- Will this client work with my email provider?
- How easy is it to use?
- Do I like the UI?
- Is it powerful enough for my mailing needs?

Many people will simply stick with web-mail clients, which affords some convenience at the cost of customization and power. For those of us looking for more control over our inboxes however, third-party mail clients are the way to go. Presently the most two mail clients I run into most are Mozilla Thunderbird and Microsoft Outlook.

Thunderbird is free, and usually offers what people are looking for. The UI is simple and uncluttered, the text-editor has a rich variety of formatting options, it's relatively simple to set up, and most importantly, it uses an 'extension' system similar to Firefox. For those not familiar with Firefox's extensions, they're basically community developed add-ons to the program that add or tweak functionality. Thunderbird's extensions can be used to a variety of things, from setting up auto-response systems to automatically creating and fully indexing an address book out of an inbox. Thunderbird is a program of few weaknesses, though those accustomed to other email clients like Microsoft Outlook or Lotus Notes Email may have difficulty switching over at first.

Outlook tends to be what comes to mind when most people think of the "classic" email client. Most people have experienced it in some form or another, whether it be as a part of the Microsoft Office Suite or simply as the web-based Outlook Express. This really is a testament to the strength of office; the vast majority of people either have experienced it, or can learn how to use it relatively quickly. Outlook is slightly less robust in features, though is on par with, if not better than Thunderbird in text editing/formatting options. As far as setup, Microsoft has done an excellent job in streamlining the installation process, and Outlook can usually configure itself to any email service. When it can't, the Microsoft support community is there to provide guidance, covering effectively any issue that might arise.

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Problems in Printing Large PowerPoint Presentations

Microsoft PowerPoint has become one of the staple programs in creating presentations used in schools and company meetings as of 2011. Aside from charts and text, PowerPoint also allows you to insert pictures, sound, moving images and even videos on your presentation. Another good feature of PowerPoint is that you can print your slides to use as handouts or references; however, there are some problems that users encounter when printing large PowerPoint Presentations.

Slides Printing Slowly

This is can be one of the most common problems when printing large PowerPoint presentations. PowerPoint presentations are usually filled with images and other large file types and all these files are saved individually inside the presentation. Because of this, presentations become large files and the user experiences trouble when printing them out. Slides sometimes print really slowly because PowerPoint is set up to "print in the background." If this feature is enabled PowerPoint only uses a limited amount of memory on the computer while it's printing, making the transfer of information far slower than usual. Since the file being printed is a large file, the slowness of the printing is very noticeable.
Text and Graphics are Misaligned when Printed

Another printing problem that large PowerPoint files encounter is that they print out misaligned texts or images. This can be related to the printer itself and to the PowerPoint program. Basic presentations with limited text alterations do not experience this problem since the information contained in the file itself is minimal. However, as the text and graphic information become more complex, issues may arise especially if the printer's drivers are not updated. Unlike a basic Word document, PowerPoint needs a special extension file to properly print complex presentations.
Presentation Does Not Print At All

There are some instances where large presentations do not print at all, but you will be able to see it on the printing queue of the computer. One reason related to this problem is that the computer's memory needs to be refreshed. This usually relates to the computer's RAM being clogged up with a lot of information and it can no longer process the printing of a large file.
Basic Troubleshooting Steps

There are several ways to avoid the commonly encountered problems while printing a large PowerPoint Presentation. First, make sure that the "print in the background" option is disabled. This can easily be done by going to the printer settings of PowerPoint. Second, make sure that PowerPoint is updated automatically through Windows Update and that the printer's drivers installed on the computer are the latest releases. Third, if it's really a large file and the computer has been turned on for a long period of time, always remember that the first simple solution is to restart the computer to refresh its memory.


How to Activate MS Word 2010

Similar to other programs in the Microsoft Office suite of productivity software, Word 2010 must be activated after installation. This action helps confirm that the application is a genuine Microsoft product and that it has not been installed on a greater number of computers than its license allows. If you choose not to activate Word 2010 during the install process, the program gives you the ability to do so at a later date. Once you know where to find the proper menu item, performing this task takes only a few clicks.

Click the Windows "Start" button and select "All Programs," followed by "Microsoft Office" and "Microsoft Office Word 2010."

Click the "File" tab in the top-left corner of the window.

Select the "Help" item and then click "Activate Product Key." The Word 2010 Activation Wizard window appears on your screen within a few seconds.

Select "I want to activate the software over the Internet" or "I want to activate the software by phone," depending on your preference, and then click "Next."

Follow the on-screen instructions presented by the Activation Wizard. The exact instructions will vary, depending on the activation mode and the configuration of other Office 2010 programs installed on your computer.

Click the "File" tab in the top-left corner of the window and select "Exit." The activation process will be finalized the next time you start Word 2010.


How to Upgrade From 2003 to Microsoft Office 2010

Install the upgrade edition of the Microsoft Office 2010 productivity suite to migrate from Microsoft Office 2003 and gain access to the new software versions. The 2010 edition of the suite contains most of the same software packages that were included in the 2003 edition, with a few enhancements and additional file formats. New wizards and templates help to automate many processes, and the fresh look and feel breathe new life into the venerable suite.

Insert the setup disc for the Microsoft Office 2010 suite in the optical drive of the target computer.

Click "Run Setup.exe" on the "Autorun" menu when it appears. Alternatively, navigate to the optical drive by clicking on "Start" and "Computer," then clicking on the drive that contains the setup disc -- typically drive "D" or "E" on most computers.

Click "Customize."

Enter the key code license number found on the Microsoft Office 2010 packaging and click "Next" to continue.

Accept the license agreement and click "Next" to continue.

Click the option box to the left of the first item on the list, and click "Install All on My Computer" to install the software suite and all available options onto the system. This avoids the need to put the installation disc back in when you access certain features at a later time.

Click "Install Now" to continue with the installation.

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Thursday, July 7, 2011

Create a Work Breakdown Structure in Microsoft Project 2010

We've all heard of PERT and Gantt charts, but why bother? If you're a project manager, you need to understand these essential tools! With these you can view large amounts of information that the costs of labor, work breakdown structures and task management applications. But in reality, should WBS and Gantt separate. In this article we'll show you how to create your Work Breakdown Structure.

Gather your Data

Before groped to create a WBS, it is necessary to gather information. This means that you need to understand the size and scope of the project. This includes all sub-projects related to the size and interdependent. Once this is done, you can determine the scope of the project. There are many different tutorials in Microsoft Project to help you do this, and for free. If this is the first time, the construction, layering, you should check the Microsoft Project 2010 Training to get an idea of how to begin to build self-stratification.

Developing the Interface

Once you have your entire information ready, begin linking your sub-projects in the main project so that you can get an idea of what results you might have. Divide your project in this way can help create efficiency and manage labor costs and better and it will also help you give timelines for managing your clients or that are more realistic. Once done, you can start working on all different subsets.

What are Project Deliverables?

Once broken the project into smaller pieces, you are the project deliverables. These are the flesh and bones of the process of layering. You can find different styles of online training for Microsoft Project. Why would you want to provide the project, the gigantic project alone is too much to handle, but smaller pieces, however, you can create reports and manage projects more easily.

The real reason is like to work layering interests of the organization. Microsoft Project 2010 tutorial, you can bring your business to return to the chaos and be able to build a real deadlines and budgets that allow you to live.

There are many programs you can use to do this, but Microsoft Project 2010 lets you perform on your data in the PEP of Gantt and PERT charts so you can create views and reports to investors and management teams. The ability to create these on the fly is what makes them so important and will help to communicate status updates and other reports in a simple and easy to understand presentation. You cannot afford to disregard the safety of the organizational structure of the division of labor can provide.

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Like Microsoft Office easy to use

Microsoft Office is too expensive to buy? Need a office software to replace? Here, I introduce you a wonderful office software called Yozo Office.

Working with Yozo Office is no different than any other Office program. If you have used a spreadsheet you are already familiar with the concept. A spreadsheet stores multiple worksheets in a single file. Yozo Office uses the same principle but in addition to spreadsheets also stores text documents and presentations in a single file we call a binder.Binders can hold a total of 255 Spreadsheets, 64 Text Documents and 64 Presentations.When opened, all binders contain three worksheets, one text document and one presentation. Documents can be added to the binder by selecting Insert > New Document > Text Document/ Presentation/ Worksheet.

Select a binder or document in the Navigation Pane to open that document or click on the Application Switch Bar Icons located at the top right-hand side of the screen.

Application Switch Bar
Select an Icon to open or create a document
Spreadsheet Icon
Text Document Icon
Presentation Icon

If a document has not previously been created, Yozo Office will automatically create a new document in the active binder.

Worksheets, text documents and presentations can all be given the same name. No two documents of the same type (spreadsheet, text document or presentation) however can share the same name. When first opened, unless you choose to change the binder or document name Yozo Office will name the binders "Binder 1 .eio", "Binder 2. eio" and documents sheet 1, Document 1 and Presentation 1. The Yozo Office could be accurately two-way compatible with Microsoft Office 97, 2003 and other versions as well as latest Microsoft Office 2007 and 2010 versions. Meanwhile, the software also supports opening template files (dot, xlt and pot files), and the fragments files of Microsoft Office and encrypted Office documents. It could replace Ms Office for the daily office.

Yozo Office could operate on Windows, Linux and android OS and other operating systems. Yozo Office 2010 fully supports e-government platform and enables OA system smoothly migrate to meet the needs of informatization for both government and enterprise. The excellent applicability and good technical foundations of the product make it be more and more accepted by users.

Go to our home page to download one for trying.We have a 30-day trial version.In addition,the professional version only needs $41.95. Get beyond: Integration function Yozo Office innovatively integrates the three applications in one, and through the creative proprietary technology of the data object repository effectively solves the data integration, application integration and document integration between applications of office and constitutes a unique integrated office solution and leads a new generation of the office revolution.

Application integration: pioneering integrates three applications into one interface; the unified way of interactive mode is more user-friendly. The application integration has become the foundation of the applications of data integrations.

Data integration: after the connection is established, the data of three major applications could be cross referenced and synchronous updating, so that data management and maintenance become easier.

Document integration: Multiple text documents, worksheets, and presentations can be integrated in a binder. The unique data objective repository supports the word processing in spreadsheets and the application in presentations and other various data objects and brings a great convenience to the document data management.

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How to Add a Traditional Header and Footer in Microsoft Visio 2010

This is a quick post to help users find the traditional header and footer functions in Microsoft Visio 2010. I had tremendous trouble finding it (Google searches failed to help me find the exact function I was looking for), so I am posting in hopes that this will help others find what I was looking for.

Up until recently, I’ve worked in Microsoft Visio 2007 to produce design documents for my job. Some developers preferred having a header and/or footer on the documents to say the revision number and date. In Visio 2007, this was easily accessible via the View menu (View > Header and Footer).

Visio 2010 has been changed to include Microsoft’s tabbed toolbar, known as the Ribbon. In general, it does a pretty good job of grouping functions, but it removed the Header and Footer option from the View menu/tab.

There’s a new feature that lets you create a master background page, which is definitely more functional than the previous Header and Footer I was using. However, I had ported some files from 2007 and needed to adjust (or remove) the header and footer from these files, and the new background feature didn’t help.

I ended up stumbling upon the Header and Footer menu by pure chance. It can be found via the following steps:

1. Click the File tab
2. Click on the Print option
3. Within the Print option, choose Print Preview
4. From here, choose Header & Footer in the toolbar
The Header & Footer option in Print Preview

Again, I don’t expect this post to be relevant to most people, but I wanted to post it for anyone who can’t seem to find it otherwise (including by looking at the Support files — bad Microsoft!).


Some Advantages of Microsoft SharePoint 2010

Is your company considering paying the extra this year to install or upgrade to Microsoft SharePoint 2010? If so, you may be in for a bit of a learning curve. SharePoint is not a particularly new technology, but some new features have been introduced to combat Google's efforts into the world of collaborative documents stored on the internet. SharePoint was introduced in 2007 but the 2010 version offers a number of improvements and promises to be even more competitive than before.

SharePoint 2010 has a number of remarkable capabilities. First, SharePoint makes it easier to create sites for all of your business needs. You can not only create a site for internet customers, but intranet sites for your own employees, partners, or clients. This service is best for people who are uncomfortable with web development and would like a consistent backend throughout all sites. This makes it easier for an IT team to train regular employees and maintain the sites overall.

Since SharePoint is a Microsoft product, it ties in instantly with all Microsoft services. It's easy to save and display Microsoft files on websites, a traditionally difficult process. SharePoint removes the need for all the normal editing required for putting a Microsoft Word document onto the web, for example.

With SharePoint composites, you can escape the need for tedious programming because the technology enables you to create applications and develop business solutions without the need for code. Save your IT team's expertise for more important projects as you seamlessly share Access databases and Excel spreadsheets with the necessary recipients. Even if you lose your connection to the internet, you'll still be able to work; synchronising is instantaneous once your connection is regained.

SharePoint also lives up to its name by allowing all employees access to the important data they need to make sales proposals, development choices, and important decisions. SharePoint Insights allows employees to share important files with one another so entire teams have access to results. The system is flexible, so it's easy to create users and groups to modify permissions and access to certain documents. It also uses familiar interfaces so there will never be any difficulties involved in uploading, modifying, and understanding important data.

An important question to ask is how does Microsoft SharePoint compare with Google's suite of applications for businesses, Google Apps? In Microsoft Office and SharePoint 2010, many of Google's features are in effect mimicked while maintaining consistency enough for continued business use. For example, conversations can now take place directly in Microsoft Outlook, and real-time collaboration is possible on documents edited through SharePoint. These features have both been available through Google's suite for a long time, and now it seems as though Microsoft is finally catching up.

In truth, SharePoint looks much more professional. It comes at a cost, but offers a number of services designed for larger companies. Unfortunately its installation is quite complicated as well as expensive. You will probably require training in addition to advice regarding set-up and configuration. In other words, you'll probably need to bring in outside IT experts, but once the system is running and your employees have been trained properly, they should no longer be necessary.

For small businesses, however, Google Apps are probably more instantaneously useable and cost-effective. Many people are familiar with the way Google works and since all of your information is stored in the cloud, it is completely painless to install. The flat fee per employee also makes it perfect for small businesses. Schools enjoy even cheaper access, making Google Apps the perfect choice for educational services.

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